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PayTime tm   YEAR END & UTILITIES

 

YEAR END CLOSE

Run this option to close the previous year's 'Year to Date' fields so that you start the year with zero balances. READ the INSTRUCTIONS that appear on the screen carefully. You can use this option later in the year to DELETE any unwanted companies or employees once you have run the T4s. See below for more details.
PAYTIME______________________________________________________________ 2:59:22 pm
_________________________+---------------------------+__________________________
_________________________¦ Y E A R  E N D  C L O S E ¦__________________________
_________________________+---------------------------+__________________________
________________________________________________________________________________
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦  You must first run the Year End Close procedure before starting a new year, ¦
¦  to clear out the Year to Date amounts.                                      ¦
¦                                                                              ¦
¦  You cannot delete any employees until you have run the Year End Close       ¦
¦  procedure.                                                                  ¦
¦                                                                              ¦
¦               Press 'Y' to run the YEAR END CLOSE procedure                  ¦
¦                                                                              ¦
¦               Press 'D' to DELETE old Employee records                       ¦
¦                                                                              ¦
¦               Press 'C' to CHANGE address in P00EMP.dbf file                 ¦
¦         +----------------------------------------------------------+         ¦
¦         ¦ PLEASE make a BACK-UP COPY of your Data BEFORE you start ¦         ¦
¦         +----------------------------------------------------------+         ¦
+------------------------------------------------------------------------------+
________________________________________________________________________________
________________Enter selection, (R)eturn, (M)aster or (Q)uit ( )_______________
________________________________________________________________________________

ACCESS:

Press <Y> on the Year End & Utilities menu.

OPERATION:

This procdure is for users who purchased PAYTIME before the Current Year.

NOTE:

NEW USERS do not need to concern themselves with this procedure until next year.

Unless you received a "PAYTIME-1998 UPDATE" diskette you DO NOT have to run this program.

EXIT:

Press <R> and the computer will return to the Year End & Utilities menu or press <M> to return to the Master menu.

Year End Close procedure

When you press <Y> on the Year End Close Menu, the following screen will appear:
 
PAYTIME______________________________________________________________ 3:00:52 pm
+-------------------------<PAYTIME - YEAR END CLOSE>---------------------------+
¦ For users with DATA on FLOPPY Disk:                                          ¦
¦ -----------------------------------                                          ¦
¦ Make two Back-up copies of the 2000 'PAYTIME - DATA' diskette                ¦
¦ and mark them clearly 'PAYTIME 2000 T4 DATA'. When you have                  ¦
¦ finished re-run this program and answer 'Y' to the question                  ¦
¦ below                                                                        ¦
¦                                                                              ¦
¦ For users with DATA on HARD Disk:                                            ¦
¦ ---------------------------------                                            ¦
¦ Make a back-up copy in the usual fashion. When you have                      ¦
¦ finished re-run this program and answer 'Y' to the question                  ¦
¦ below                                                                        ¦
¦                                                                              ¦
¦ PAYTIME will store your 2000 DATA on the following files:                    ¦
¦                                                                              ¦
¦                P00EMP.DBF, P00EMP.NDX                                        ¦
¦                                                                              ¦
¦ These files are used to produce the T4 Slips.                                ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
________________Have you made copies of the 2000 DATA (Y/N) : :_________________
________________________________________________________________________________
Pressing <Y> will display the following message.
 
Please WAIT while the old Data is cleared
When this is complete the following question will appear:
 
Are you using a HARD drive to keep your data (Y/N): :
The computer will then return to the Year End Close menu.

DELETIONS

When you press <D> on the Year End Close Menu, the following screen will appear:
 
PAYTIME______________________________________________________________ 3:23:24 pm
________________________________________________________________________________
+---------------------------<PAYTIME - DELETIONS>------------------------------+
¦                                                                              ¦
¦ Once you have run the Year End Close you can delete any COMPANIES            ¦
¦ or EMPLOYEES on the 2000 files.                                              ¦
¦                                                                              ¦
¦ Enter Company No.:   :                                                       ¦
¦                                                                              ¦
¦ The company you are working on is:                                           ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦ Enter Employee No.:         :                                                ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
__(P)roceed with Deletions, (D)elete null 2000 records or (R)eturn to menu ( )__
________________________________________________________________________________

Enter the Company No.

If the following message appears:
 

Company not Found!, (P)roceed anyway or (R)eturn to menu

Press <R> to correct the Company No. or press <P> to proceed;

otherwise the Company Name will appear on the screen and the following message will appear:
 

Delete (I)ndividual or (A)ll employees of this COMPANY : :

Press   <I> to delete specific employees,
  or      <A> to delete all the employees of one Company.

The following message will appear.
 

Are you sure you wish to DELETE all employee's of this COMPANY (YES/NO) :   :

Enter "YES" to proceed with the deletion, if you wanted to delete specific employees the computer will allow you to enter the Employee No. When you have done this, the Employee Name will appear on the screen or the following message will appear:
 

Employee NOT found

If this happens correct the number.

Once you have a correct number the following message will appear:
 

Is this the correct Employee (Y/N): :
Press <Y> to delete this Employee.

If the following message appears:
 

You cannot delete this Employee, because there
is a balance in the Year to Date GROSS PAY

you have not done the "YEAR END CLOSE", or the employee has earnings in the current year. The computer will not delete the employee. If the employee has an amount in the "Holiday Pay Bank" the following message will appear:
 

Are sure you want to delete this Employee, because there
is a balance of oooo.oo in the Holiday Pay Bank (Y/N): :

You may still delete this employee if you wish. Once the employee is deleted, the following message will appear:
 

Do you wish to DELETE another employee of COMPANY (Y/N): :

Press <Y> to delete another employee; otherwise the computer will return to the Year End Close menu.



CHANGE address in Year End file

When you press <C> on the Year End Close Menu, the following screen will appear:
 
 
PAYTIME                                                              11:20:18 am
+------------------------------<EMPLOYEE FILE>---------------------------------+
¦                                                                              ¦
¦Employee Identification:         :  Company Identification :   :              ¦
¦------------------------------------------------------------------------------¦
¦    First Name                       Initial                                  ¦
¦                                                                              ¦
¦       Surname                                                                ¦
¦                                                                              ¦
¦      Position                          Dept                                  ¦
¦                                                                              ¦
¦       Address                                                                ¦
¦                                                                              ¦
¦          City                                                                ¦
¦                                                                              ¦
¦       Province                                  Postal code                  ¦
¦                                                                              ¦
¦   Telephone No.                     Social Insurance Number                  ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+



                         Press 'F10' to return to menu

Select a valid Employee, and make the appropriate changes to the above fields in the Year End Employee file (PxxEMP.dbf). The SIN number must be valid or enter a zero.

Note:
Any changes made to this file will NOT be made in the current Employee file (PREMPE.dbf).

Once you have finidhed press <F10> to return to the Year End Close menu.


DATABASE MODIFICATION INSTRUCTIONS

 
PAYTIME______________________________________________________________ 2:34:44 pm
__________________+------------------------------------------+__________________
__________________¦ D A T A B A S E  M O D I F I C A T I O N ¦__________________
__________________+------------------------------------------+__________________
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦      A B D SYSTEMS CO. has added new fields to the Employee database         ¦
¦      (PREMPE.dbf) in order to falicate the implemention of the new           ¦
¦      provincial 'TONI' tax calculation.                                      ¦
¦                                                                              ¦
¦                                                                              ¦
¦      Run the Modification program as soon as you receive this update after   ¦
¦      Jan 1/01                                                                ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦           :PLEASE make a BACK-UP COPY of your Data BEFORE you start:         ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
________________________________________________________________________________
___________________(P)roceed, (R)eturn, (M)aster or (Q)uit ( )__________________
________________________________________________________________________________

ACCESS:

Press  <O>  for OTHER Functions on the Master Menu, then

press   <M>  to Modify databases and Rebuild databases on the Year End & Utilities menu .

OPERATION:

See the screen in the program for more information about this feature. The developers of PAYTIME add new fields to the databases from time to time, to enhance PAYTIME.

Read any instructions that are sent with the Updates as when to use this feature.

Only those users that are UPDATING or UPGRADING to PAYTIME need to run the Modification of the Databases.
 

PLEASE MAKE A BACK-UP COPY OF YOUR DATA BEFORE YOU START

Run the Modification program before you run your first payroll after you receive any New Update/Upgrade Program.


DATA RECOVERY (CORRECTIONS) - Updated 2/13/98

We have improved the method of data recovery.  You are now allowed  to delete or change any corrupted records or files in PAYTIME.

Press <C> at the prompt of the DATABASE  MODIFICATION screen. The following screen will appear:
 

PAYTIME______________________________________________________________ 2:43:18 pm
__________________+------------------------------------------+__________________
__________________¦ D A T A B A S E  M O D I F I C A T I O N ¦__________________
__________________+------------------------------------------+__________________
+------------------------------------------------------------------------------+
¦                         +---------------------------+                        ¦
¦                         ¦ Employer File             ¦                        ¦
¦                         ¦ Employee File             ¦                        ¦
¦                         ¦ Pay Slip File             ¦                        ¦
¦                         ¦ Monthly File              ¦                        ¦
¦                         ¦ Insurable Earnings File   ¦                        ¦
¦                         ¦ Record of Employment File ¦                        ¦
¦                         ¦ Taxable Benefits File     ¦                        ¦
¦                         ¦ Human Resources File      ¦                        ¦
¦                         ¦ Worker Compensation Files ¦                        ¦
¦-------------------------¦ Other dBASE IV Files      ¦------------------------¦
¦   *** Make sure you have+---------------------------+tabase files first ***  ¦
¦                                                                              ¦
¦   This program will allow you to Add new fields to the databases. The field  ¦
¦   name and type must follow the dBASE convention. After you have made the    ¦
¦     changes browse the database to be sure the change was made correctly.    ¦
+------------------------------------------------------------------------------+
________________________________________________________________________________
  Position cusor to File you wish to Modify and press enter or 'Esc' to Abort

If you choose any one of the Standard PAYTIME databases,  you may get the following message:
 

98PREMPE.dbf file NOT found, using C :PREMPE.dbb file for base()

We have supplied you with a new set of database definitions with your UPDATE diskette in a \DBF directory.  Each file starts with the year and the remaining name of the actual file.  As shown above, PREMPE.DBF will be stored on the diskette as  98EMPE.DBF.  Exit the Modification menu by pressing <Esc> or <R> , then  copy the appropriate file to your PAYTIME data directory, and rerun the program.  If you want to try fixing the file without copy the file, press <P> at the prompt.

If you want to correct any other database file, other dBASE Files and the following prompt will appear:
 

                  Enter the dBASE IV File (C:P_______.DBF)

Enter the dBASE IV file you wish to correct (Make sure you remove any underlines or you will not have a valid file name), then press Enter.

The following screen will the appear:
 

 Records   Organize   Fields   Go To   Exit                           2:46:01 pm
+------------------------------------------------------------+                  
¦FIELD_NAME¦FIELD_TYPE¦FIELD_LEN¦FIELD_DEC¦FIELD_IDX¦STANDARD¦                  
¦----------+----------+---------+---------+---------+--------¦                  
¦EMP_ID    ¦C         ¦       12¦        0¦N        ¦        ¦If STANDARD = 'NO'
¦DEPT      ¦C         ¦        1¦        0¦N        ¦        ¦                  
¦FNAME     ¦C         ¦       15¦        0¦N        ¦        ¦This field is not 
¦INIT      ¦C         ¦        1¦        0¦N        ¦        ¦part of the normal
¦SNAME     ¦C         ¦       15¦        0¦N        ¦        ¦system. It may be 
¦ADD       ¦C         ¦       30¦        0¦N        ¦        ¦needed by your    
¦ADD2      ¦C         ¦       30¦        0¦N        ¦        ¦custom software.  
¦CTY       ¦C         ¦       28¦        0¦N        ¦        ¦                  
¦PROV      ¦C         ¦       20¦        0¦N        ¦        ¦Use:              
¦COUNTRY   ¦C         ¦        3¦        0¦N        ¦        ¦ 'PgUp' & 'PgDn'  
¦PC        ¦C         ¦       10¦        0¦N        ¦        ¦to view all fields
¦TEL       ¦C         ¦       12¦        0¦N        ¦        ¦                  
¦SIN       ¦N         ¦        9¦        0¦N        ¦        ¦Press  'F10'  to  
¦POS       ¦C         ¦       15¦        0¦N        ¦        ¦activate Menu     
+------------------------------------------------------------+                 
            +-----------------------------------------------------+            
            ¦ You are about to correct the C:PREMPE database file ¦            
+-----------------------------------------------------+
Browse  ¦C:\pt4\TEMPSTRU         ¦Rec 1/104        ¦File ¦ExclLock¦   Num      

Press 'Ctrl'+'End' to accept this change or 'Esc' to Abort

Follow the instructions on the bottom of the screen.  A message window will appear while a copy of the current *.DBF files is made as *.DBB, then a new file is created and the records from the *.DBB are added back to the new *.DBF file.  In the Standard PAYTIME data base files any Index  (*.MDX,*.NDX) files are maintained .

When the computer has finished processing the data base, it will return to the file list screen.  Process another file or press  <Esc> to return to the Master Menu.


VALIDATION PROGRAM

 
PAYTIME______________________________________________________________ 3:26:38 pm
_____________+---------------------------------------------------+______________
_____________¦ P A Y T I M E  V A L I D A T I O N  P R O G R A M ¦______________
_____________+---------------------------------------------------+______________
________________________________________________________________________________
__________+----------------------------------------------------------+__________
__________¦ V> to Validate the Employee Year to Date file            ¦__________
__________¦                                                          ¦__________
__________¦ D> to Print/Display Employee Validation file to Actual   ¦__________
__________¦                                                          ¦__________
__________¦ B> to Browse the Yearly transactions (P9999TRN.dbf) file ¦__________
__________¦                                                          ¦__________
__________¦ P> to Print/Display a listing of the P9999TRN.dbf file   ¦__________
__________¦                                                          ¦__________
__________¦ L> to Look at Last years Holiday Pay Bank Information    ¦__________
__________+----------------------------------------------------------+__________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
 Choose letter or position highlight bar and press [Enter] or 'Esc' to return


 

PAYTIME______________________________________________________________ 3:33:26 pm
_____________+---------------------------------------------------+______________
_____________¦ P A Y T I M E  V A L I D A T I O N  P R O G R A M ¦______________
_____________+---------------------------------------------------+______________
__________________________+------------------------+____________________________
__________________________¦TYPE¦FILE    ¦DATE      ¦____________________________
__________________________¦----+--------+----------¦_+-----------------------+__
__________________________¦TRN ¦P0101TRN¦01/15/2001¦_¦ Press 'F10' to access ¦__
__________________________¦    ¦        ¦          ¦_¦ menu to delete files  ¦__
__________________________¦    ¦        ¦          ¦_¦ from list.            ¦__
__________________________¦    ¦        ¦          ¦_¦-----------------------¦__
__________________________¦    ¦        ¦          ¦_¦ Remember you must     ¦__
__________________________¦    ¦        ¦          ¦_¦ clear the Validation  ¦__
__________________________¦    ¦        ¦          ¦_¦ file to delete records¦__
__________________________¦    ¦        ¦          ¦_¦ previously added.     ¦__
__________________________¦    ¦        ¦          ¦_¦-----------------------¦__
__________________________¦    ¦        ¦          ¦_¦ Press [Enter] to      ¦__
__________________________¦    ¦        ¦          ¦_¦               Proceed.¦__
__________________________¦    ¦        ¦          ¦_+-----------------------+__
__________________________¦    ¦        ¦          ¦____________________________
__________________________+------------------------+____________________________
________________________________________________________________________________
________________________________________________________________________________
___________________Current files in the FILE Validation list____________________
________________________________________________________________________________

 Records   Organize   Fields   Go To   Exit                           3:43:53 pm
+------------------------------------------------------------------------------+
¦CDE          ¦GROSS    ¦INCTAX   ¦CPP     ¦UI      ¦NET      ¦PAYDAY    ¦CHKNO¦
¦-------------+---------+---------+--------+--------+---------+----------+-----¦
¦TSTALT       ¦  1650.00¦   422.44¦   55.39¦   42.08¦   992.63¦01/15/2001¦     ¦
¦TSTMAN       ¦  1650.00¦   457.89¦   55.39¦   42.08¦   957.18¦01/15/2001¦   14¦
¦TSTNUN       ¦  1650.00¦   401.79¦   55.39¦   42.08¦  1013.28¦01/15/2001¦   15¦
¦TSTONT       ¦  1650.00¦   405.20¦   55.39¦   42.08¦  1009.87¦01/15/2001¦   14¦
¦TSTPEI       ¦  1650.00¦   455.78¦   55.39¦   42.08¦   959.29¦01/15/2001¦   14¦
¦TSTSAS       ¦  1650.00¦   478.29¦   55.39¦   42.08¦   936.78¦01/15/2001¦   14¦
¦TSTBC        ¦  1650.00¦   429.71¦   55.39¦   42.08¦   985.36¦01/15/2001¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
¦             ¦         ¦         ¦        ¦        ¦         ¦          ¦     ¦
+------------------------------------------------------------------------------+
Browse  ¦C:\pt4\P9999TRN         ¦Rec 8/8          ¦File ¦ExclLock¦   Num       

             Press 'End' to see Employee name and 'Esc' to proceed

COLOR PROGRAM

ZARCOM                                                               11:17:00 am
                        +------------------------------+
                        ¦  C O L O R  S E T T I N G S  ¦
                        +------------------------------+

  +------------------------------------------------------+   +-------------+
  ¦   This is a sample of the Menu Box                   ¦   ¦ normal      ¦
  ¦                                                      ¦   ¦ messages    ¦
  ¦        M> to Modify Colors                           ¦   ¦ titles      ¦
  ¦        C> to Change Color Set                        ¦   ¦ box         ¦
  ¦        B> to View Browse Screen                      ¦   ¦ highlight   ¦
  ¦        S> to Save these Colors                       ¦   ¦ information ¦
  ¦        W> to change Wallpaper                        ¦   ¦ fields      ¦
  +------------------------------------------------------+   +-------------+



                   All Text will be displayed like this line

                 +---------------------------------------------+
                 ¦ This a sample of the prompt line :ZARCOM   :¦
                 +---------------------------------------------+
JT      ¦                        ¦                 ¦              ¦

 Choose letter or position highlight bar and press [Enter] or 'Esc' to return

ACCESS:

Press <C> on the Year End & Utilities menu.

OPERATION:

Use this program if you have a colour card in your computer and you wish to change the existing colours you are using for Paytime. Choose letter or position highlight bar and press <Enter>. Once you have made your changes, press <S> to save your color selection to the color memory file (ZSCLR.MEM) or press <Esc> to abort the changes.

EXIT:

Press <Esc> to return to the Master menu.

PRINT UTILITY PROGRAM

PAYTIME                                                              11:20:47 am
               +-----------------------------------------------+
               ¦ P R I N T  C O D E S  I N S T A L L A T I O N ¦
               +-----------------------------------------------+
+------------------------------------------------------------------------------+
¦ The following codes have been installed by you to condensed print for the    |
| month-end report. If you are changing printers or correcting a previous      |
| code check in your printer manual  and  substitue that printer's codes.      |
|                                                                              |
| If you have installed a PRINTER Driver enter 'YES' as the command.           |
| If you do not know the code enter 'NO' as the command.                       |
|                                                                              ¦
¦------------------------------------------------------------------------------¦
Enter the command to start condensed print                                     ¦
:chr(15)                                                                       :
Enter the command to disable condensed print                                   ¦
:chr(18)                                                                       :
Enter the command to change printer                                            ¦
:                                                                              :
Enter the command to restore printer                                           ¦
:                                                                              :
¦                                                                              ¦
+------------------------------------------------------------------------------+

ACCESS:

Press <P> on Year End & Utilities menu.

OPERATION:

Follow the on screen instructions.

This program is used if you wish to change the printer codes you have set up for compressed printing.

See your printer manual for a list of the codes you may enter here.

For example the following codes are for a HP Laser II printer:
 

¦    Enter the command to start condensed print                               ¦ 
:chr(27)+"(ON"+chr(27)+"(s0p16.67h8.5v0s0b0T"                                 : 
¦    Enter the command to disable condensed print                             ¦ :chr(27)+"(8U"+chr(27)+"(s0p10.00h12.0v0s0b0T"                                :
In the above example letters are in blue and numbers are in red. The codes for an Ink Jet printer is similar to the laser printer. If you do not have a manual, visit the web site of your printer manufacturer to obtain the information. Look in the Paytime INDEX for the web site of most of the printer manufacturers.

Also you can install a PRINTER Driver, see here. When you have do so enter 'YES' as the command. If you do not know the codes enter 'NO' as the command, this will print any expanded print in regular print with the additional information printed on a second line.

The  "Change printer command" is for the name of a batch file to change your printer part way though a printing procedure. This is useful if you are using a custom Pay Check program and you have a mix of Employee's who receive Pay Checks and Employee's who are paid by Bank Transfer and need Pay Slips. To reset your printer to your normal printer create a "Restore Printer Command" batch file.

Once you have entered the codes the following prompt will appear:
 

(S)ave commands, (E)dit, (T)est, (C)hange printer or (R)eturn to menu ( )
Press <T> to test the code you have entered, press <S> to save the codes in the PRINT.MEM  file.
 

EXIT:

Press <R> to return to the Master Menu.

CUSTOM Pay Check Installation

PAYTIME                                                              10:56:27 am
           +--------------------------------------------------------+
           ¦ C U S T O M  P A Y  C H E C K  I N S T A L L A T I O N ¦
           +--------------------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦       Exit PAYTIME and using PC(MS)-DOS copy your custom program to          ¦
¦       a file named 'PTPAYA.DBO'                                              ¦
¦                                                                              ¦
¦       Using DOS type (include drives if applicable):                         ¦
¦                                                                              ¦
¦                COPY PTCHK.### PTPAYA.DBO                                     ¦
¦                                                                              ¦
¦       - ### substitue your own program id here.                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                       Press any key to return to menu (R)

ACCESS:

Press <I> on Year End & Utilities menu.

OPERATION:

If you wish to create a custom cheque program, name it PTPAYA.PRG and compile it as PTPAYA.DBO and place it in the data directory. See the Getting Started section for information on writing custom programs.

EXIT:

Press <R> to return to the Master Menu.

REORGANIZE THE DATA FILES

 
PAYTIME                                                              11:14:49 am
               +------------------------------------------------+
               ¦  R E O R G A N I Z E  the  D A T A  F I L E S  ¦
               +------------------------------------------------+












     +--------------------------------------------------------------------+
     ¦ If production .MDX is not found or damaged, press 'P' to proceed   ¦
     ¦          +---------------------------------------------+           ¦
     ¦          ¦  BACK-UP the Data Files before proceeding   ¦           ¦
     ¦          +---------------------------------------------+           ¦
     +--------------------------------------------------------------------+

                        (P)roceed or (R)eturn to menu ( )

ACCESS:

Press <O> on Year End & Utilities menu.

OPERATION:

Once in a while an index file may become corrupted; if this should happen, this utility will re-build those indexes for you.  We recommend you backup your data files before performing this procedure.

Press <P> to proceed and the following screen will appear:
 
 

PAYTIME                                                              11:20:49 am
               +------------------------------------------------+
               ¦  R E O R G A N I Z E  the  D A T A  F I L E S  ¦
               +------------------------------------------------+

            +------------------------------------------------------+
            ¦     A>  All databases files                          ¦
            ¦     1>  The Employer file            [PREMPR.dbf]    ¦
            ¦     2>  The Employee file            [PREMPE.dbf]    ¦
            ¦     3>  The Pay Slip file             [PRPAY.dbf]    ¦
            ¦     4>  The Monthly  file           [PRMONTH.dbf]    ¦
            ¦     5>  The Insurable Earnings file    [PRUI.dbf]    ¦
            ¦     6>  The Record of Employment file [PRROE.dbf]    ¦
            ¦     7>  The Taxable Benefits file      [PRTB.dbf]    ¦
            ¦     8>  The Job Costing files         [PRHRS.dbf]    ¦
            ¦     9>  The Human Resources files       [HR*.dbf]    ¦
            |     0>  Other Paytime files                          ¦
            +------------------------------------------------------+






 Choose letter or position highlight bar and press [Enter] or 'Esc' to return
Press <A> to reorganize all files or choose the appropriate number to select a specific file.

If the production index (.MDX) file is not found or damaged, press <P> to proceed when you see this prompt on the screen:
 

+--------------------------------------------+
¦ Production .MDX file not found: HREMPE.mdx ¦
¦                                            ¦
¦    Cancel         Proceed         Help     ¦
+--------------------------------------------+
The computer will then return to the Master Menu

EXIT:

Press <Esc> to return to the Master Menu.

BACKUP ROUTINE

PAYTIME                                                               5:02:21 pm
                           +-----------------------+
                           ¦ ZARCOM BACKUP UTILITY ¦
                           +-----------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                       (1) Backup your Data to drive A                        ¦
¦                                                                              ¦
¦                       (2) Backup your Data to drive B                        ¦
¦                                                                              ¦
¦                       (3) Run your own .BAT batch file                       ¦
¦                                                                              ¦
¦                       (4) Backup R&R Reports *.RP1                           ¦
¦                                                                              ¦
¦                       (5) Backup the System Programs to                      ¦
¦                           drive A, if system changed                         ¦
¦                                                                              ¦
¦                       (H) Display HELP for installation                      ¦
¦                           instructions of this Utility                       ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                   ENTER your selection or (Q)uit to system : :

ACCESS:

Press <B> on Year End & Utilities menu.

OPERATION:

Options '1' and '2' above require you to have the BACKUP.COM program in the sub-directory you are working in, or be available to the computer using the PATH command of MS(PC)-DOS. Be sure you have a supply of formatted diskettes available, or use the diskettes from your last backup of this System at this stage. These options may not work, if you have a memory resident program in your machine. BACKUP.COM and RESTORE.COM come with MS(PC)-DOS Version 6.2 or earlier version. If you have Windows 95 we recommend that you use the following option for backups.

Option '3' for all other cases. Create a backup batch file called ABDBU.BAT or see the BACKUP Batch file in Appendix 'G', to use PKZIP.COM and ZSBACKUP.BAT batch file. If you use the ZSBACKUP.BAT batch file the "ZARCOM BACKUP UTILITY" screen will not appear.

Mark the backup diskettes with today's date and the appropriate backup identification with a soft pencil.

Options '4' and '5' are there to remind you to backup the system files when changes are made, either by Updates or Program Modifications.

If you used BACKUP.COM to backup your data, to restore the Original Data, write-protect the Backup diskettes, change the directory to the correct one, place the first disk in Drive A, (have the RESTORE.COM file in the directory or on the PATH), and type:
 

RESTORE A: x:\z\*.*
Where "x" is your drive & "z" is the sub-directory you wish to restore to.

See your DOS Manual more instruction on how to use this program.

Once the Backup Utility has been done the computer will return to the spot in the program where the backup is being called for or the Master Menu.


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