PAYTIME______________________________________________________________ 2:59:22 pm _________________________+---------------------------+__________________________ _________________________¦ Y E A R E N D C L O S E ¦__________________________ _________________________+---------------------------+__________________________ ________________________________________________________________________________ +------------------------------------------------------------------------------+ ¦ ¦ ¦ You must first run the Year End Close procedure before starting a new year, ¦ ¦ to clear out the Year to Date amounts. ¦ ¦ ¦ ¦ You cannot delete any employees until you have run the Year End Close ¦ ¦ procedure. ¦ ¦ ¦ ¦ Press 'Y' to run the YEAR END CLOSE procedure ¦ ¦ ¦ ¦ Press 'D' to DELETE old Employee records ¦ ¦ ¦ ¦ Press 'C' to CHANGE address in P00EMP.dbf file ¦ ¦ +----------------------------------------------------------+ ¦ ¦ ¦ PLEASE make a BACK-UP COPY of your Data BEFORE you start ¦ ¦ ¦ +----------------------------------------------------------+ ¦ +------------------------------------------------------------------------------+ ________________________________________________________________________________ ________________Enter selection, (R)eturn, (M)aster or (Q)uit ( )_______________ ________________________________________________________________________________ |
Unless you received a "PAYTIME-1998 UPDATE" diskette you DO NOT have to run this program.
PAYTIME______________________________________________________________ 3:00:52 pm +-------------------------<PAYTIME - YEAR END CLOSE>---------------------------+ ¦ For users with DATA on FLOPPY Disk: ¦ ¦ ----------------------------------- ¦ ¦ Make two Back-up copies of the 2000 'PAYTIME - DATA' diskette ¦ ¦ and mark them clearly 'PAYTIME 2000 T4 DATA'. When you have ¦ ¦ finished re-run this program and answer 'Y' to the question ¦ ¦ below ¦ ¦ ¦ ¦ For users with DATA on HARD Disk: ¦ ¦ --------------------------------- ¦ ¦ Make a back-up copy in the usual fashion. When you have ¦ ¦ finished re-run this program and answer 'Y' to the question ¦ ¦ below ¦ ¦ ¦ ¦ PAYTIME will store your 2000 DATA on the following files: ¦ ¦ ¦ ¦ P00EMP.DBF, P00EMP.NDX ¦ ¦ ¦ ¦ These files are used to produce the T4 Slips. ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ ________________Have you made copies of the 2000 DATA (Y/N) : :_________________ ________________________________________________________________________________ |
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PAYTIME______________________________________________________________ 3:23:24 pm ________________________________________________________________________________ +---------------------------<PAYTIME - DELETIONS>------------------------------+ ¦ ¦ ¦ Once you have run the Year End Close you can delete any COMPANIES ¦ ¦ or EMPLOYEES on the 2000 files. ¦ ¦ ¦ ¦ Enter Company No.: : ¦ ¦ ¦ ¦ The company you are working on is: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ Enter Employee No.: : ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ __(P)roceed with Deletions, (D)elete null 2000 records or (R)eturn to menu ( )__ ________________________________________________________________________________ |
Enter the Company No.
If the following message appears:
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Press <R> to correct the Company No. or press <P> to proceed;
otherwise the Company Name will appear on the screen and the following
message will appear:
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Press <I> to delete specific employees,
or <A> to delete all
the employees of one Company.
The following message will appear.
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Enter "YES" to proceed with the deletion, if you wanted to delete
specific employees the computer will allow you to enter the Employee No.
When you have done this, the Employee Name will appear on the screen or
the following message will appear:
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If this happens correct the number.
Once you have a correct number the following message will appear:
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If the following message appears:
You cannot delete this Employee, because there is a balance in the Year to Date GROSS PAY |
you have not done the "YEAR END CLOSE", or the employee has earnings
in the current year. The computer will not delete the employee. If the
employee has an amount in the "Holiday Pay Bank" the following message
will appear:
Are sure you want to delete this Employee, because there is a balance of oooo.oo in the Holiday Pay Bank (Y/N): : |
You may still delete this employee if you wish. Once the employee is
deleted, the following message will appear:
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Press <Y> to delete another employee; otherwise the computer will return to the Year End Close menu.
PAYTIME 11:20:18 am +------------------------------<EMPLOYEE FILE>---------------------------------+ ¦ ¦ ¦Employee Identification: : Company Identification : : ¦ ¦------------------------------------------------------------------------------¦ ¦ First Name Initial ¦ ¦ ¦ ¦ Surname ¦ ¦ ¦ ¦ Position Dept ¦ ¦ ¦ ¦ Address ¦ ¦ ¦ ¦ City ¦ ¦ ¦ ¦ Province Postal code ¦ ¦ ¦ ¦ Telephone No. Social Insurance Number ¦ ¦ ¦ +------------------------------------------------------------------------------+ Press 'F10' to return to menu |
Select a valid Employee, and make the appropriate changes to the above fields in the Year End Employee file (PxxEMP.dbf). The SIN number must be valid or enter a zero.
Note:
Any changes made to this file will NOT be made in the current
Employee
file (PREMPE.dbf).
Once you have finidhed press <F10> to return to the Year End Close menu.
PAYTIME______________________________________________________________ 2:34:44 pm __________________+------------------------------------------+__________________ __________________¦ D A T A B A S E M O D I F I C A T I O N ¦__________________ __________________+------------------------------------------+__________________ +------------------------------------------------------------------------------+ ¦ ¦ ¦ A B D SYSTEMS CO. has added new fields to the Employee database ¦ ¦ (PREMPE.dbf) in order to falicate the implemention of the new ¦ ¦ provincial 'TONI' tax calculation. ¦ ¦ ¦ ¦ ¦ ¦ Run the Modification program as soon as you receive this update after ¦ ¦ Jan 1/01 ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ :PLEASE make a BACK-UP COPY of your Data BEFORE you start: ¦ ¦ ¦ +------------------------------------------------------------------------------+ ________________________________________________________________________________ ___________________(P)roceed, (R)eturn, (M)aster or (Q)uit ( )__________________ ________________________________________________________________________________ |
press <M> to Modify databases and Rebuild databases on the Year End & Utilities menu .
Read any instructions that are sent with the Updates as when to use this feature.
Only those users that are UPDATING or UPGRADING to PAYTIME need to run
the Modification of the Databases.
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Run the Modification program before you run your first payroll after you receive any New Update/Upgrade Program.
Press <C> at the prompt of the DATABASE
MODIFICATION screen. The following screen will appear:
PAYTIME______________________________________________________________ 2:43:18 pm __________________+------------------------------------------+__________________ __________________¦ D A T A B A S E M O D I F I C A T I O N ¦__________________ __________________+------------------------------------------+__________________ +------------------------------------------------------------------------------+ ¦ +---------------------------+ ¦ ¦ ¦ Employer File ¦ ¦ ¦ ¦ Employee File ¦ ¦ ¦ ¦ Pay Slip File ¦ ¦ ¦ ¦ Monthly File ¦ ¦ ¦ ¦ Insurable Earnings File ¦ ¦ ¦ ¦ Record of Employment File ¦ ¦ ¦ ¦ Taxable Benefits File ¦ ¦ ¦ ¦ Human Resources File ¦ ¦ ¦ ¦ Worker Compensation Files ¦ ¦ ¦-------------------------¦ Other dBASE IV Files ¦------------------------¦ ¦ *** Make sure you have+---------------------------+tabase files first *** ¦ ¦ ¦ ¦ This program will allow you to Add new fields to the databases. The field ¦ ¦ name and type must follow the dBASE convention. After you have made the ¦ ¦ changes browse the database to be sure the change was made correctly. ¦ +------------------------------------------------------------------------------+ ________________________________________________________________________________ Position cusor to File you wish to Modify and press enter or 'Esc' to Abort |
If you choose any one of the Standard PAYTIME databases, you may
get the following message:
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We have supplied you with a new set of database definitions with your UPDATE diskette in a \DBF directory. Each file starts with the year and the remaining name of the actual file. As shown above, PREMPE.DBF will be stored on the diskette as 98EMPE.DBF. Exit the Modification menu by pressing <Esc> or <R> , then copy the appropriate file to your PAYTIME data directory, and rerun the program. If you want to try fixing the file without copy the file, press <P> at the prompt.
If you want to correct any other database file, other dBASE Files
and the following prompt will appear:
| Enter the dBASE IV File (C:P_______.DBF) |
Enter the dBASE IV file you wish to correct (Make sure you remove any underlines or you will not have a valid file name), then press Enter.
The following screen will the appear:
Records Organize Fields Go To Exit 2:46:01 pm +------------------------------------------------------------+ ¦FIELD_NAME¦FIELD_TYPE¦FIELD_LEN¦FIELD_DEC¦FIELD_IDX¦STANDARD¦ ¦----------+----------+---------+---------+---------+--------¦ ¦EMP_ID ¦C ¦ 12¦ 0¦N ¦ ¦If STANDARD = 'NO' ¦DEPT ¦C ¦ 1¦ 0¦N ¦ ¦ ¦FNAME ¦C ¦ 15¦ 0¦N ¦ ¦This field is not ¦INIT ¦C ¦ 1¦ 0¦N ¦ ¦part of the normal ¦SNAME ¦C ¦ 15¦ 0¦N ¦ ¦system. It may be ¦ADD ¦C ¦ 30¦ 0¦N ¦ ¦needed by your ¦ADD2 ¦C ¦ 30¦ 0¦N ¦ ¦custom software. ¦CTY ¦C ¦ 28¦ 0¦N ¦ ¦ ¦PROV ¦C ¦ 20¦ 0¦N ¦ ¦Use: ¦COUNTRY ¦C ¦ 3¦ 0¦N ¦ ¦ 'PgUp' & 'PgDn' ¦PC ¦C ¦ 10¦ 0¦N ¦ ¦to view all fields ¦TEL ¦C ¦ 12¦ 0¦N ¦ ¦ ¦SIN ¦N ¦ 9¦ 0¦N ¦ ¦Press 'F10' to ¦POS ¦C ¦ 15¦ 0¦N ¦ ¦activate Menu +------------------------------------------------------------+ +-----------------------------------------------------+ ¦ You are about to correct the C:PREMPE database file ¦ +-----------------------------------------------------+ Browse ¦C:\pt4\TEMPSTRU ¦Rec 1/104 ¦File ¦ExclLock¦ Num Press 'Ctrl'+'End' to accept this change or 'Esc' to Abort |
Follow the instructions on the bottom of the screen. A message window will appear while a copy of the current *.DBF files is made as *.DBB, then a new file is created and the records from the *.DBB are added back to the new *.DBF file. In the Standard PAYTIME data base files any Index (*.MDX,*.NDX) files are maintained .
When the computer has finished processing the data base, it will return to the file list screen. Process another file or press <Esc> to return to the Master Menu.
VALIDATION
PROGRAM
PAYTIME______________________________________________________________ 3:26:38 pm _____________+---------------------------------------------------+______________ _____________¦ P A Y T I M E V A L I D A T I O N P R O G R A M ¦______________ _____________+---------------------------------------------------+______________ ________________________________________________________________________________ __________+----------------------------------------------------------+__________ __________¦ V> to Validate the Employee Year to Date file ¦__________ __________¦ ¦__________ __________¦ D> to Print/Display Employee Validation file to Actual ¦__________ __________¦ ¦__________ __________¦ B> to Browse the Yearly transactions (P9999TRN.dbf) file ¦__________ __________¦ ¦__________ __________¦ P> to Print/Display a listing of the P9999TRN.dbf file ¦__________ __________¦ ¦__________ __________¦ L> to Look at Last years Holiday Pay Bank Information ¦__________ __________+----------------------------------------------------------+__________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Choose letter or position highlight bar and press [Enter] or 'Esc' to return |
PAYTIME______________________________________________________________ 3:33:26 pm _____________+---------------------------------------------------+______________ _____________¦ P A Y T I M E V A L I D A T I O N P R O G R A M ¦______________ _____________+---------------------------------------------------+______________ __________________________+------------------------+____________________________ __________________________¦TYPE¦FILE ¦DATE ¦____________________________ __________________________¦----+--------+----------¦_+-----------------------+__ __________________________¦TRN ¦P0101TRN¦01/15/2001¦_¦ Press 'F10' to access ¦__ __________________________¦ ¦ ¦ ¦_¦ menu to delete files ¦__ __________________________¦ ¦ ¦ ¦_¦ from list. ¦__ __________________________¦ ¦ ¦ ¦_¦-----------------------¦__ __________________________¦ ¦ ¦ ¦_¦ Remember you must ¦__ __________________________¦ ¦ ¦ ¦_¦ clear the Validation ¦__ __________________________¦ ¦ ¦ ¦_¦ file to delete records¦__ __________________________¦ ¦ ¦ ¦_¦ previously added. ¦__ __________________________¦ ¦ ¦ ¦_¦-----------------------¦__ __________________________¦ ¦ ¦ ¦_¦ Press [Enter] to ¦__ __________________________¦ ¦ ¦ ¦_¦ Proceed.¦__ __________________________¦ ¦ ¦ ¦_+-----------------------+__ __________________________¦ ¦ ¦ ¦____________________________ __________________________+------------------------+____________________________ ________________________________________________________________________________ ________________________________________________________________________________ ___________________Current files in the FILE Validation list____________________ ________________________________________________________________________________ |
Records Organize Fields Go To Exit 3:43:53 pm +------------------------------------------------------------------------------+ ¦CDE ¦GROSS ¦INCTAX ¦CPP ¦UI ¦NET ¦PAYDAY ¦CHKNO¦ ¦-------------+---------+---------+--------+--------+---------+----------+-----¦ ¦TSTALT ¦ 1650.00¦ 422.44¦ 55.39¦ 42.08¦ 992.63¦01/15/2001¦ ¦ ¦TSTMAN ¦ 1650.00¦ 457.89¦ 55.39¦ 42.08¦ 957.18¦01/15/2001¦ 14¦ ¦TSTNUN ¦ 1650.00¦ 401.79¦ 55.39¦ 42.08¦ 1013.28¦01/15/2001¦ 15¦ ¦TSTONT ¦ 1650.00¦ 405.20¦ 55.39¦ 42.08¦ 1009.87¦01/15/2001¦ 14¦ ¦TSTPEI ¦ 1650.00¦ 455.78¦ 55.39¦ 42.08¦ 959.29¦01/15/2001¦ 14¦ ¦TSTSAS ¦ 1650.00¦ 478.29¦ 55.39¦ 42.08¦ 936.78¦01/15/2001¦ 14¦ ¦TSTBC ¦ 1650.00¦ 429.71¦ 55.39¦ 42.08¦ 985.36¦01/15/2001¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ Browse ¦C:\pt4\P9999TRN ¦Rec 8/8 ¦File ¦ExclLock¦ Num Press 'End' to see Employee name and 'Esc' to proceed |
ZARCOM 11:17:00 am +------------------------------+ ¦ C O L O R S E T T I N G S ¦ +------------------------------+ +------------------------------------------------------+ +-------------+ ¦ This is a sample of the Menu Box ¦ ¦ normal ¦ ¦ ¦ ¦ messages ¦ ¦ M> to Modify Colors ¦ ¦ titles ¦ ¦ C> to Change Color Set ¦ ¦ box ¦ ¦ B> to View Browse Screen ¦ ¦ highlight ¦ ¦ S> to Save these Colors ¦ ¦ information ¦ ¦ W> to change Wallpaper ¦ ¦ fields ¦ +------------------------------------------------------+ +-------------+ All Text will be displayed like this line +---------------------------------------------+ ¦ This a sample of the prompt line :ZARCOM :¦ +---------------------------------------------+ JT ¦ ¦ ¦ ¦ Choose letter or position highlight bar and press [Enter] or 'Esc' to return |
PAYTIME 11:20:47 am +-----------------------------------------------+ ¦ P R I N T C O D E S I N S T A L L A T I O N ¦ +-----------------------------------------------+ +------------------------------------------------------------------------------+ ¦ The following codes have been installed by you to condensed print for the | | month-end report. If you are changing printers or correcting a previous | | code check in your printer manual and substitue that printer's codes. | | | | If you have installed a PRINTER Driver enter 'YES' as the command. | | If you do not know the code enter 'NO' as the command. | | ¦ ¦------------------------------------------------------------------------------¦ Enter the command to start condensed print ¦ :chr(15) : Enter the command to disable condensed print ¦ :chr(18) : Enter the command to change printer ¦ : : Enter the command to restore printer ¦ : : ¦ ¦ +------------------------------------------------------------------------------+ |
This program is used if you wish to change the printer codes you have set up for compressed printing.
See your printer manual for a list of the codes you may enter here.
For example the following codes are for a HP Laser II printer:
| ¦ Enter the command to start
condensed print
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:chr(27)+"(ON"+chr(27)+"(s0p16.67h8.5v0s0b0T" : ¦ Enter the command to disable condensed print ¦ :chr(27)+"(8U"+chr(27)+"(s0p10.00h12.0v0s0b0T" : |
Also you can install a PRINTER Driver, see here. When you have do so enter 'YES' as the command. If you do not know the codes enter 'NO' as the command, this will print any expanded print in regular print with the additional information printed on a second line.
The "Change printer command" is for the name of a batch file to change your printer part way though a printing procedure. This is useful if you are using a custom Pay Check program and you have a mix of Employee's who receive Pay Checks and Employee's who are paid by Bank Transfer and need Pay Slips. To reset your printer to your normal printer create a "Restore Printer Command" batch file.
Once you have entered the codes the following prompt will appear:
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PAYTIME 10:56:27 am +--------------------------------------------------------+ ¦ C U S T O M P A Y C H E C K I N S T A L L A T I O N ¦ +--------------------------------------------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ Exit PAYTIME and using PC(MS)-DOS copy your custom program to ¦ ¦ a file named 'PTPAYA.DBO' ¦ ¦ ¦ ¦ Using DOS type (include drives if applicable): ¦ ¦ ¦ ¦ COPY PTCHK.### PTPAYA.DBO ¦ ¦ ¦ ¦ - ### substitue your own program id here. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ Press any key to return to menu (R) |
PAYTIME 11:14:49 am +------------------------------------------------+ ¦ R E O R G A N I Z E the D A T A F I L E S ¦ +------------------------------------------------+ +--------------------------------------------------------------------+ ¦ If production .MDX is not found or damaged, press 'P' to proceed ¦ ¦ +---------------------------------------------+ ¦ ¦ ¦ BACK-UP the Data Files before proceeding ¦ ¦ ¦ +---------------------------------------------+ ¦ +--------------------------------------------------------------------+ (P)roceed or (R)eturn to menu ( ) |
Press <P> to proceed and the following screen will appear:
PAYTIME 11:20:49 am +------------------------------------------------+ ¦ R E O R G A N I Z E the D A T A F I L E S ¦ +------------------------------------------------+ +------------------------------------------------------+ ¦ A> All databases files ¦ ¦ 1> The Employer file [PREMPR.dbf] ¦ ¦ 2> The Employee file [PREMPE.dbf] ¦ ¦ 3> The Pay Slip file [PRPAY.dbf] ¦ ¦ 4> The Monthly file [PRMONTH.dbf] ¦ ¦ 5> The Insurable Earnings file [PRUI.dbf] ¦ ¦ 6> The Record of Employment file [PRROE.dbf] ¦ ¦ 7> The Taxable Benefits file [PRTB.dbf] ¦ ¦ 8> The Job Costing files [PRHRS.dbf] ¦ ¦ 9> The Human Resources files [HR*.dbf] ¦ | 0> Other Paytime files ¦ +------------------------------------------------------+ Choose letter or position highlight bar and press [Enter] or 'Esc' to return |
If the production index (.MDX) file is not found or damaged, press <P>
to proceed when you see this prompt on the screen:
+--------------------------------------------+ ¦ Production .MDX file not found: HREMPE.mdx ¦ ¦ ¦ ¦ Cancel Proceed Help ¦ +--------------------------------------------+ |
PAYTIME 5:02:21 pm +-----------------------+ ¦ ZARCOM BACKUP UTILITY ¦ +-----------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ (1) Backup your Data to drive A ¦ ¦ ¦ ¦ (2) Backup your Data to drive B ¦ ¦ ¦ ¦ (3) Run your own .BAT batch file ¦ ¦ ¦ ¦ (4) Backup R&R Reports *.RP1 ¦ ¦ ¦ ¦ (5) Backup the System Programs to ¦ ¦ drive A, if system changed ¦ ¦ ¦ ¦ (H) Display HELP for installation ¦ ¦ instructions of this Utility ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ ENTER your selection or (Q)uit to system : : |
Option '3' for all other cases. Create a backup batch file called ABDBU.BAT or see the BACKUP Batch file in Appendix 'G', to use PKZIP.COM and ZSBACKUP.BAT batch file. If you use the ZSBACKUP.BAT batch file the "ZARCOM BACKUP UTILITY" screen will not appear.
Mark the backup diskettes with today's date and the appropriate backup identification with a soft pencil.
Options '4' and '5' are there to remind you to backup the system files when changes are made, either by Updates or Program Modifications.
If you used BACKUP.COM to backup your data, to restore the Original
Data, write-protect the Backup diskettes, change the directory to the correct
one, place the first disk in Drive A, (have the RESTORE.COM file in the
directory or on the PATH), and type:
| RESTORE A: x:\z\*.* |
See your DOS Manual more instruction on how to use this program.
Once the Backup Utility has been done the computer will return to the spot in the program where the backup is being called for or the Master Menu.