PayTime TM    Printing PAY CHEQUES

PAYTIME                                                             1:00:00 pm
P R I N T I N G the P A Y C H E C K S 
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 Load the printer with the checks for
 Good Profit Company 
If you wish to (S)tart printing the checks part way in the run,
 select (S) and the Employee number of the last check printed.
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 (P)roceed with printing, (S)tart from employee or (R)eturn to menu : :

ACCESS:

Press <P> on the Report menu.

(Accessed also after entering Pay Slip Information)

OPERATION:

Press <S> to start printing from a particular Employee.

(as in the case of problems and restarting)

Press <P> to print the PAY SLIPS or PAY CHEQUES.

The following message will appear on the bottom of the screen:
 

PLEASE WAIT while the Pay slips are PRINTED 
           PRESS 'ESC' to abort the printing       

When the computer has finished printing the pay slips/cheques the following message will appear:

If the PRINTING was O.K., PRESS 'Y' to do the POSTING : :

Press <Y> to continue with the Posting.

Press <R> to return to the Master Menu and you then can rerun the printing program if there is a problem.

EXIT:

Press <R> to abort the printing at this stage and return to the Master Menu.


POSTING the PAY PERIOD DATA

If you pressed <Y> at the pervious prompt, the following screen will appear:
PAYTIME                                                              1:00:00 pm

                 P O S T I N G  the  P A Y  P E R I O D  D A T A
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               You are POSTING the pay period data to the MONTH END

               file  and  Updating the Employees' YEAR to DATE file



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                   Do you want to MAKE  a  BACKUP of  the FILES,
                   because if an error occurs in this program it
                   will be difficult to rebuild the files. (Y/N) : :

ACCESS:

From the previous screen.

OPERATION:

At this point you should BACKUP your data files.

Press <Y>, and the computer will take you to the Backup procedure program.

We have given you the ability to save the PAY PERIOD database file in a history file of your choosing.

After you have POSTED the PAY PERIOD DATA, the computer will ask you for the number of the history file (PxxxxTRN.dbf). You can enter the month (e.g.. 9701, for January 1997), the week (e.g. 9726), or the year (e.g. 1997). If the file is on the disk the current PAY PERIOD DATA will be added to this file, otherwise it will be created.

You can use these files to write custom reports (see the Custom Programs and Compatible Software in the Operation section for more information).

Remember that the current PAY PERIOD DATA is also backed up in a file called PRPAYBU.dbf, which is used to produce the current pay period cheque register.

To invoke this feature just answer "Y" to the question:
 

Do you wish to save the PAY PERIOD INFORMATION to a PxxxxTRN.dbf file (Y/N)

which will be displayed at the end of the PAY PERIOD POSTING. Your answer will be stored in a file called PRPST.MEM, and the next time you run the payroll it will check this file. If you want to change your answer at a future date, just erase this file, and the next time you POST the Pay Slips/cheques the question will reappear.

EXIT:

Once the posting is completed the computer will return to the Master Menu.


List of PAY SLIPS or CHEQUES

PAYTIME                                                              1:00:00 pm

      P R I N T I N G  the  P A Y  P E R I O D  C H E C K  R E G I S T E R
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                      D>   Display Pay Period Not Posted

                      L>   Print Pay Period Not Posted

                      P>   Print Current Pay Period Posted

                      H>   Print Historic Pay Period



       ------------------------------------------------------------------
       | If you are printing, load the printer with  8 1/2" x 11" paper |
       ------------------------------------------------------------------
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                  Enter your selection or (R)eturn to menu : :

ACCESS:

Press <L> on the Report Menu.

OPERATION:

Press: Enter the number of the Pay Period History file PxxxxTRN.dbf

If this is the last pay period of the month run the MONTH END REPORT program.

EXIT:

Press <R> to return to the Master Menu.

Printing AUXILIARY Reports

PAYTIME                                                               7:47:44 am
             +---------------------------------------------------+
             ¦ P R I N T I N G  A U X I L L A R Y  R E P O R T S ¦
             +---------------------------------------------------+

  +--------------------------------------------------------------------------+
  ¦                 +--------------------------------------+                 ¦
  ¦                 ¦ LOAD printer with 8 1/2" x 11" paper ¦                 ¦
  ¦                 +--------------------------------------+                 ¦
  ¦                                                                          ¦
  ¦                  Press 'W' for the W.C.B. Listing                        ¦
  ¦                                                                          ¦
  ¦                  Press 'O' for the O.H.I.P. Listing                      ¦
  ¦                                                                          ¦
  ¦                  Press 'C' for the Custom Listing                        ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  +--------------------------------------------------------------------------+


               Enter your selection or (R)eturn to master menu : :

ACCESS:

Press <A> on the Report menu.

OPERATION:

Press:

EXIT:

Press <R> to return to the Master Menu.


Custom Cheques

If you wish to print pay cheques instead of pay slips. Order your cheques from:

NEBS BUSINESS FORMS LTD., 300 Lindsay St. MIDLAND, Ontario L4R 4R9
Phone 1+800-461-7572
In Ontario 1+800-461-7531
ORDER Product #9025 (Duplicate) (Tractor feed Payroll Cheque)  
ROYAL PRINTERS LTD., 520-12th Street, New Westminster, B.C. V3M 4H9
Phone 525-5444 (Greater Vancouver) Toll Free 1-800-663-2231
Fax 1-604-525-3932
ORDER Product #6060
ORDER Product#6060L(Laser or Ink Jet Cheque)  

When you receive your cheques, press <E> on the Master Menu and <F>on the Entry & Correction Menu, then request the Company you wish to run the cheques for, proceed to the second screen and enter <C> for cheques on the appropriate line. If you wish the computer to number your cheques be sure the PYCHKNO.DBF is on the "DATA" disk or erase it if you do not want the cheques numbered. Now when you run the printing of the pay slips, the cheques will print.

If you already have your own Company cheques, ask ZARCOM Help tm about a low cost customized program to fit your needs. The custom cheque program must be named PTPAYA.DBO and in the folder where the main PayTime program is located.

If you wish to use the BANK TRANSFER feature, you will need a custom cheque program for the Bank of your choice. See below for installation instructions of this feature.


Bank Transfer

Bank Transfer for TD Bank's Fund$Out

You will first need to obtain the Fund$Out software from the TD Bank. At that time you will arrange with them to make a Test transfer.

For the test we suggest you set-up a TEST Company within PayTime for the test data, you can then delete the TEST Company once you are finished.

To code the EMPLOYEE'S that require Bank transfer of their NET PAY follow the instructions under "Enter Bank TRANSFER Information" of the HUMAN RESOURCES section. The valid codes are 'T' for a Bank Transfer, 'C' for a Cheque, or a Blank for a Pay Slip.

Add the following information for each employee that you want to use the bank transfer for:

Now install the special BANK TRANSFER DRIVER program (PTPAYA.DBO) from the appropriate disk. Make sure you copy the the FOHEADER.DBF, FODETAIL.DBF, FOFOOTER.DBF and the FOCOPY.BAT files to the PayTime folder.

Set up a special test company  (TST) and add a few employee's to the test company. Run a sample payroll for these employee to the cheque printing and posting stage.

Now run the FOCOPY batch file, this will create the FOBANKTR.TXT file, which is the file that you will transfer to the TD Bank.

Now follow the bank's connections software instructions to test the connection's with the bank and transfer the test files. It would be advisable to have someone from the bank to assist you in the transfer.

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