PAYTIME 3:41:45 pm +-----------------------------------------------------------------------+ ¦ P R I N T I N G the I N T E R I M / M O N T H E N D R E P O R T S ¦ +-----------------------------------------------------------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ Load the printer with 14 7/8" x 11" paper ¦ ¦ ¦ ¦ or ¦ ¦ ¦ ¦ If you are using condensed print, load the ¦ ¦ printer with 8 1/2" x 11" paper. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +----------------------------------------------------------------------+ ¦ ¦ ¦ For users who have to submit remittances more than once a month, ¦ ¦ ¦ ¦ you will have to run the Interim listing for each remittance period ¦ ¦ ¦ ¦ and then run the Monthly listing for a complete monthly summary ¦ ¦ ¦ +----------------------------------------------------------------------+ ¦ +------------------------------------------------------------------------------+ (P)roceed with Monthly listing, (I)nterim listing or (R)eturn to menu : : |
Press <P> when you are ready to print the 'MONTH END REPORT'.
The following request will be made:
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The following message will appear on the bottom of the screen:
PLEASE WAIT while the Month End Report is PRINTED Press 'ESC' to abort the printing |
PAYTIME 3:46:02 pm +-----------------------------------------------+ ¦ P O S T I N G the M O N T H E N D F I L E ¦ +-----------------------------------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ +------------------------------------------------------------------------+ ¦ ¦ ¦ If the PRINTING of the report was O.K., press 'P' to POST the MONTHLY ¦ ¦ ¦ ¦ File. This will archive the posted records to a history file (if used) ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ To abort the posting, press 'R' to return to the menu, correct the ¦ ¦ ¦ ¦ problem and rerun the MONTHLY report. ¦ ¦ ¦ +------------------------------------------------------------------------+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ (P)roceed or (R)eturn to menu : : |
If you selected <Y> to "Do you wish to Generate a file to
transfer the Month End information to (Y/N)" in the EMPLOYER
Information procedure, The data will be saved in the PxxxxMON.dbf
file, where 'xxxx' is the 'YrMo' of the report. You can use this file
to create a custom dBASE report or program
for your accounting system.
The computer will then return to the Master menu.
Or, if you pressed <I> for the INTERIM REPORT the following
screen will appear:
PAYTIME 10:41:29 am +-----------------------------------------------+ ¦ P O S T I N G the M O N T H E N D F I L E ¦ +-----------------------------------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ +------------------------------------------------------------------------+ ¦ ¦ ¦ If the PRINTING of the INTERIM report was O.K., press 'P' to advance ¦ ¦ ¦ ¦ the posting counter in the MONTHLY file. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ To abort the posting, press 'R' to return to the menu, correct the ¦ ¦ ¦ ¦ problem and rerun the INTERIM report. ¦ ¦ ¦ +------------------------------------------------------------------------+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +----------------------------------------------------------------------+ ¦ ¦ ¦ For users who have to submit remittances more than once a month, ¦ ¦ ¦ ¦ you will have to run the Interim listing for each remittance period ¦ ¦ ¦ ¦ and then run the Monthly listing for a complete monthly summary ¦ ¦ +---+----------------------------------------------------------------------+---+ (P)roceed or (R)eturn to menu : : |
Do you want to MAKE a BACKUP of the FILES, because if an error occurs in this program it will be difficult to rebuild the files. (Y/N) : : |
When PAYTIME returns from the Backup procedure it may prompt you as
follows:
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Press <C> to complete Month End Posting. It is IMPORTANT to
complete this posting so that these records do not appear on any subsequet
report for the month. You will also need to run the 'MONTH END REPORT'
at the end of the month. While the posting takes place, the following message
will show:
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If there is a power failure or any other abnormal end to this program at this point, you can copy your Backup Disk to the main Data folder/diskette and rerun the MONTH END REPORT.