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PayTime tm                   PRINTING MONTHLY REPORTS

PAYTIME                                                               3:41:45 pm
   +-----------------------------------------------------------------------+
   ¦ P R I N T I N G  the  I N T E R I M / M O N T H  E N D  R E P O R T S ¦
   +-----------------------------------------------------------------------+

+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                   Load the printer with  14 7/8" x 11" paper                 ¦
¦                                                                              ¦
¦                                      or                                      ¦
¦                                                                              ¦
¦                   If you are using condensed print, load the                 ¦
¦                   printer with  8 1/2" x 11" paper.                          ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦   +----------------------------------------------------------------------+   ¦
¦   ¦ For users who have to submit remittances more than once a month,     ¦   ¦
¦   ¦ you will have to run the Interim listing for each remittance period  ¦   ¦
¦   ¦ and then run the Monthly listing for a complete monthly summary      ¦   ¦
¦   +----------------------------------------------------------------------+   ¦
+------------------------------------------------------------------------------+

     (P)roceed with Monthly listing, (I)nterim listing or (R)eturn to menu : :

ACCESS:

Press <P> on the Master menu then <M> on the Report menu.

OPERATION:

Under normal circumstances the paper required is 15" x11" continuous form paper, but if you have a printer that you can change the pitch on the printer so you can use narrower paper as long as you can print 132 characters per line. There is also a procedure on the "YEAR END & UTILITIES" menu to allow you to pre-program the computer to automatically condense the print for this report.

Press <P> when you are ready to print the 'MONTH END REPORT'.

The following request will be made:
 

 ENTER the REPORT Period Ending DATE (Mo/Dy/Yr) :03/31/97:
Enter the correct month end date.

The following message will appear on the bottom of the screen:
 

PLEASE WAIT while the Month End Report is PRINTED
        Press 'ESC' to abort the printing
When the month end report has completed the following will appear:
 
PAYTIME                                                               3:46:02 pm
               +-----------------------------------------------+
               ¦ P O S T I N G  the  M O N T H  E N D  F I L E ¦
               +-----------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦  +------------------------------------------------------------------------+  ¦
¦  ¦ If the PRINTING of the report was O.K., press 'P' to POST the MONTHLY  ¦  ¦
¦  ¦ File. This will archive the posted records to a history file (if used) ¦  ¦
¦  ¦                                                                        ¦  ¦
¦  ¦ To abort the posting,  press  'R'  to return to the menu, correct the  ¦  ¦
¦  ¦ problem and rerun the MONTHLY report.                                  ¦  ¦
¦  +------------------------------------------------------------------------+  ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                         (P)roceed or (R)eturn to menu : :
Press <P> to proceed with the Month End posting. It is IMPORTANT to complete this posting so that these records do not appear on any subsequet monthly reports.

If you selected <Y> to "Do you wish to Generate a file to transfer the Month End information to (Y/N)" in the EMPLOYER Information procedure, The data will be saved in the PxxxxMON.dbf file, where 'xxxx' is the 'YrMo' of the report. You can use this file to create a custom dBASE report or program for your accounting system.
 

The computer will then return to the Master menu.


Or, if you pressed <I> for the INTERIM REPORT the following screen will appear:
 

PAYTIME                                                              10:41:29 am
               +-----------------------------------------------+
               ¦ P O S T I N G  the  M O N T H  E N D  F I L E ¦
               +-----------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦  +------------------------------------------------------------------------+  ¦
¦  ¦ If the PRINTING of the INTERIM report was O.K., press 'P' to advance   ¦  ¦
¦  ¦ the posting counter in the MONTHLY file.                               ¦  ¦
¦  ¦                                                                        ¦  ¦
¦  ¦ To abort the posting,  press  'R'  to return to the menu, correct the  ¦  ¦
¦  ¦ problem and rerun the INTERIM report.                                  ¦  ¦
¦  +------------------------------------------------------------------------+  ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦   +----------------------------------------------------------------------+   ¦
¦   ¦ For users who have to submit remittances more than once a month,     ¦   ¦
¦   ¦ you will have to run the Interim listing for each remittance period  ¦   ¦
¦   ¦ and then run the Monthly listing for a complete monthly summary      ¦   ¦
+---+----------------------------------------------------------------------+---+


                         (P)roceed or (R)eturn to menu : :
If you pressed <P> the following message will appear:
 
                   Do you want to MAKE  a  BACKUP of the  FILES,
                   because if an error occurs in this program it
                   will be difficult to rebuild the files. (Y/N) : :
Press <Y> to make a BACKUP of the DATA files/disk.

When PAYTIME returns from the Backup procedure it may prompt you as follows:
 

(C)ontinue with the posting if the Backup was O.K.!, or (R)eturn : :

Press <C> to complete Month End Posting. It is IMPORTANT to complete this posting so that these records do not appear on any subsequet report for the month. You will also need to run the 'MONTH END REPORT' at the end of the month. While the posting takes place, the following message will show:
 

Please WAIT while Period records are CLOSED

If there is a power failure or any other abnormal end to this program at this point, you can copy your Backup Disk to the main Data folder/diskette and rerun the MONTH END REPORT.

EXIT:

Once this procedure is completed successfully, the computer will return to the Master menu.

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