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Sr Accountant tm Set Account FIELD SIZES
Sr ACCOUNTANT________________________________________________________10:22:45 am
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________________¦ S E T  V A R I A B L E  F I E L D  S I Z E S ¦________________
________________+----------------------------------------------+________________
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¦ This program will let you define the size of certain fields to the system.   ¦
¦ The length of the following fields can be changed:                           ¦
¦                                                                              ¦
¦                       ACCTNO - Customer Account No.                          ¦
¦                                                                              ¦
¦                       GL     - G/L Account No.                               ¦
¦                                                                              ¦
¦                       SL     - Sub ledger length                             ¦
¦                                                                              ¦
¦                       DEPT   - Department length                             ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦ You must then run the 'Correction & Conversion Program' in the Utilities Menu¦
¦ to activate these changes.                                                   ¦
¦ ** Be sure to BACK-UP the DATA files before you run the Conversion Program **¦
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¦               (P)roceed, (R)eturn, (M)aster menu or (Q)uit ( )               ¦
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ACCESS:

Press <8> from the Master menu, and <5> on the Utilities & Setup menu.

OPERATION:

Press <P> to proceed to the following screen:
 

Sr ACCOUNTANT________________________________________________________10:27:31 am
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________________¦ S E T  V A R I A B L E  F I E L D  S I Z E S ¦________________
________________+----------------------------------------------+________________
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¦                                                                              ¦
¦          Enter the size of the ACCTNO field   :10:   Original> 10            ¦
¦          Enter the size of the GL field       :10:   Original> 10            ¦
¦          Enter the size of the Sub ledger     :04:   Original> 04            ¦
¦          Enter the size of the DEPT field     :01:   Original> 01            ¦
¦                                                                              ¦
¦                                                                              ¦
¦        +-----------------------------------------------------------+         ¦
¦        ¦ Some restrictions apply to the minimum and maximun size   ¦         ¦
¦        ¦ of the fields. A message will appear on the bottom of the ¦         ¦
¦        ¦ screen if you exceed these restrictions. For the sake of  ¦         ¦
¦        ¦ Data Entry and Reporting, keep the size of the fields to  ¦         ¦
¦        ¦ a reasonable size. Enter a single digit number as '07'.   ¦         ¦
¦        +-----------------------------------------------------------+         ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

Please make a note of the size of the GL field size. It will be needed later. The default size in the Sr Accountant chart of accounts is '07'.

If you have any Sub ledgers in your chart of accounts, please make a note of the Original size of the Sub ledger. It will be needed later. The default size in the Sr Accountant chart of accounts is '04'.

Change the field sizes; Enter a single digit number as '07'.

Some restrictions apply to the minimum and maximun size of the fields. A message will appear on the bottom of the screen if you exceed these restrictions. For the sake of Data Entry and Reporting, keep the size of the fields to a reasonable size.

Press <P> to proceed, the following message will appear:
 

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¦    Do you wish to (P)roceed with Resizing the fields NOW, or (A)bort ( )     ¦
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If you have not backed up your data, press <A> to abort and make a backup of your data. You will then have to go to the "Correction and/or Conversion Program" section to complete the resizing process.

Or if your data is backed up, press <P> to proceed to the next screen:
 
 

SA:CCP02_____________________________________________________________11:01:04 am
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______¦ C O R R E C T I O N  and/or  C O N V E R S I O N  P R O G R A M ¦_______
______+-----------------------------------------------------------------+_______
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¦                                                                              ¦
¦                   : :  ALL database files except Archived files              ¦
¦                                                                              ¦
¦                   :x:  Company profile file   (PARM.dbf)    [Feb/99]         ¦
¦                   :x:  Master Account file    (MSTR.DBF)    [Apr/95]         ¦
¦                   :x:  Names & Addresses file (NAMES.dbf)   [Dec/95]         ¦
¦                   :x:  TRANSACTIONS database files          [Feb/99]         ¦
¦                   :x:  BUDGET database files                [Feb/99]         ¦
¦                   :x:  STATEMENT database files             [Feb/99]         ¦
¦                   :x:  AUXILLARY database files             [Feb/99]         ¦
¦                  :x:  SOURCE Control and TAX Rate files    [Oct/99]         ¦
¦                   :x:  Outstanding Items and NOTES files    [Oct/99]         ¦
¦                   :x:  SYSTEM PARAMETER database files      [Mar/99]         ¦
¦                                                                              ¦
¦                   : :  Archived database files                               ¦
¦                                                                              ¦
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¦Sr Accountant will now close, please re-run Sr Accountant to see changes (Q)  ¦
+------------------------------------------------------------------------------+

This proceedure will run atomatically, when it is finished press <Q> to return to the operating system.

Note: the Archived database files have not been resized, you will need to go back into the "Correction and/or Conversion Program" to resize these files. You will need to do this if you use and of the information in these files, such as 'This year, last year' reports or extracting Ad-hoc information.

EXIT:

Press <Esc> to return to the Utilities & Setup Menu.

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