Sr Accountat tm        Transaction File Maintenance
SA:DFM01                                                              7:24:42 pm
                              The Learning Company
          ¦ T R A N S A C T I O N   F I L E   M A I N T E N A N C E ¦

                  ¦ A>    Add New Journal Entry              ¦
                  ¦ S>    Search TRANSACTION file            ¦
                  ¦ B>    Browse TRANSACTION file            ¦
                  ¦ V>    View NOTES file                    ¦
                  ¦ C>    Cancel/Revise Journal Entry        ¦
                  ¦ J>    Change Journal Source type         ¦
                  ¦ P>    Print/View a Journal Entry         ¦
                  ¦ R>    Return to Master Menu              ¦

              Allows you to Entry a NEW Journal Entry [JE source]


Press <3> from the Master menu, and <1>  on the Transaction Entry menu.


Extracted from the old Printed Manual:

Transaction/Data Entry

SA:TE001                                                          07/01/90
                                Sr ACCOUNTANT tm

                      T R A N S A C T I O N  E N T R I E S

    Day             :  :

    Month/Year      :  /  :

    Description     :                    :

    Reference       :        :

    Amount          :            :

    G/L Account No. :       :

    Source Code     :  :

    Trns. Record #  :         :  File Balance          0.00
MENU SELECTION:                                         GOOD PROFIT COMPANY
  (A)dd, (C)hange, (B)rowse, (D)elete, (R)eturn, (M)aster menu or (Q)uit: :

Access: Press (1) on the Transaction Entry Menu.


(A) To add transaction entries.

(C) To change an existing transaction entry.

(B) To change/delete transaction entry records using the Browse      function.
 NOTE: Please refer to Appendix for instructions on using Browse.

(D) To delete a transaction entry.

NOTE:  The system keeps track of every entry in the transaction file (TRAN.DBF) and gives each one a sequential number.  The number presently in the transaction record # field on the transaction entries screen is the number of the record that you are processing.
Also note that record numbers will change if records are deleted.

CAUTION: On completion of a transaction, the file balance field will display the current balance.  After the debit and credit entries have been recorded the balance should read 0...if it is not, the file, and consequently the general ledger, is out of balance.

Exit: Press (R) to return to the Transaction Entry Menu, or 
            (M) to return to the Master Menu, or
            (Q) to exit Sr ACCOUNTANT.


 A. Enter Day/Month/Year to begin transaction entry

 B. To return to Transaction Entries menu selection:
  press "Esc" - system will display:

  "Record not added - :InvalidDate: (C)orrect or (E)nd entries : :"
  Type (C) to correct and continue entry or (E) to exit.

 C. Description:  Enter name on cheque, invoice, or briefly describe   transaction (can be left blank).

 D. Reference:  Enter cheque number, invoice number, journal entry
  number, etc (can be left blank).

 E. Amount:  Precede amount by a minus sign for credit entries, debit   entries enter normally.
  Decimal entry is required only for a "cents entry" - e.g. 1.25
  (as opposed to 1.00).
  All transactions must have an amount greater than 0 - system will   not allow otherwise.

 F. G/L Account No.:
Enter the G/L Account No. that is to be   debited/credited for the transaction (if a G/L account number is   entered in the TRAN.DBF file but is not listed in your chart of   accounts, make a note to enter the account later in the Master   file (press (2)(1)(1) on the Master Menu).

 G. Source Code:  Indicates the source of the transaction (e.g. "CB"   for chequebook, "AP" for accounts payable, "AR" for accounts   receivable).  The source code helps to divide the transactions up   into sections for ease of reconciliation.

 H. File Balance:  On completion of each transaction the system   displays the current balance to indicate whether the current   transactions remain in balance.

After each entry the computer prompts for next action:
 "(M)ore entries, (C)orrect, (B)rowse, (?) or (E)nd entries :M:"

 (M) To enter another transaction (default - press enter).

 (C) To correct the previous entry.

 (B) To run DBASE BROWSE commands (see Appendix) allowing you to
          process changes against the transactions.

 (?) This will bring up a list of all the G/L master accounts (MSTR.DBF) so the user can look up a specific account.  By using the cursor-up and cursor-down keys, highlight the one you want, then press "Esc" to leave Browse.  If you wish to use the   selected account rather than the account already entered in the   previous transaction, select (C)orrect (the new account will automatically appear in the G/L field) and press "Pge Dwn" to file the record.

 (E) To return to the Transaction Entries menu selection.

The following methods of locating the transaction to be changed are displayed:
"(S)earch, (C)ontinue Search, (E)dit, (R)eturn, (M)aster Menu or (Q)uit: :"

 (S)earch allows you to search for a transaction by either Description,  Reference, G/L Account# or Trans Record#. If the entry displayed on  the screen is the entry to be edited, press (E) to edit the entry,
 and enter changes. 

 (C) If the displayed entry is not the entry to be edited, press (C) to  continue search for one of the other selections. If system displays  "NO RECORD" message then change the Search criteria or exit the Change  function.

 (E) allows the user to edit the displayed transaction.

Exit : Press (R) to return to the Menu Selection, or 
             (M)to return to master menu, or
             (Q)to exit Sr ACCOUNTANT.

This is the same as the CHANGE procedure, except that when the record is located the following message appears:

      "Is this the record you wish to DELETE (YES/NO) :  :"

      Entering "YES" directs the computer to delete this record. 
      Entering "NO" does NOT delete this record. 

If you have no idea what G/L account number should be used when you are entering data, assign the last G/L account number (e.g. "zzz" or "9999") to the transaction. You can then go back later and correct the entry. This saves time on entry and keeps the Transactions File in balance.

The system displays "Browse from (T)op or (B)ottom or (N)umber". You can direct the system to place you at the top (first record), bottom (last record) of the file or at a particular record number.

Locate the records you wish to change and make your corrections. Care should be taken in this stage because the normal edit checking is not in force (see APPENDIX for BROWSE instructions).

Press "F10" to activate the Browse Menu. 

When you have completed your changes, hold the "Ctrl" key down and press "End" or "W" to return to the transaction entry menu.

The following message will appear "Did you delete any records (Y/N)". Press 'Y' and the system will purge the Transactions File of any deleted records when you return to the Transaction Entry Menu. All other records will remain intact.

Exit: Press (R) to exit to the transaction menu, or
            (M) to exit to master menu, or
            (Q) to exit Sr ACCOUNTANT. 

You may also use the Reorganize Transaction File Option (press (3)(4) on the Master Menu) to delete marked records.


Press <Esc> to return to the Transaction Entry menu.

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