Extracted from the old Printed
Manual:
Master Accounts Maintenance Menu
===========================================================================
SA:M2000
07/01/90
Sr ACCOUNTANT tm
M A S T E R A C C O U N T S M A I N T E N A N C E
---------------------------------------------------------------------------
Do you wish to:
(1) Add/Change/Delete G/L MASTER ACCOUNTS
(2) Print/Display G/L CHART of ACCOUNTS
(3) Add/Change/Delete NAMES & ADDRESSES
(4) Import NAMES & ADDRESSES from another system
(5) Print/Display NAMES & ADDRESSES
(6) Add/Change/Delete DEPARTMENT Names
(7) Print/Display DEPARTMENT Names
(8) Re-organize the NAMES & ADDRESSES
---------------------------------------------------------------------------
Enter selection, (M)aster menu or (Q)uit : :
=========================================================================== |
Access: Press (2) on the Master Menu.
Selection:
(1) To add, change, or delete G/L accounts.
(2) To print/display the G/L chart of accounts.
(3) To add, change, or delete names and addresses.
(4) To import names and addresses from another system.
(5) To print or display a list of the names and addresses.
(6) To add, change, or delete department names.
(7) To print or display a list of the department names.
(8) To re-organize the names and addresses.
Exit: Press (M) to return to the Master Menu or
(Q) to exit Sr ACCOUNTANT.
===========================================================================
SA:MFM01
07/01/90
Sr ACCOUNTANT tm
M A S T E R F I L E M A I N T E N A N C E
---------------------------------------------------------------------------
You are using the MSTR file on drive C for
GOOD PROFIT COMPANY
(1) Add/Change the MASTER G/L file
(2) Change/Delete using BROWSE command
(3) Total the MASTER G/L file
(4) Toggle between drive C and drive C
---------------------------------------------------------------------------
Enter your selection, (R)eturn, (M)aster menu or (Q)uit : :
=========================================================================== |
Access: Press (1) on the Master Accounts Maintenance
Menu.
Selection:
(1) To add, change, or delete G/L master accounts.
(2) To change or delete master accounts using the
Browse commands
(Please refer to Appendix for specific Browse
commands).
(3) To produce a total value of the G/L master file.
(4) To toggle between two G/L master files that are
on separate drives.
Exit: Press (R) to return to the Master Accounts Maintenance
Menu,
(M) to return to the Master Menu,
(Q) to exit Sr ACCOUNTANT.
===========================================================================
SA:MFM01
07/01/90
Sr ACCOUNTANT tm
M A S T E R F I L E M A I N T E N A N C E
---------------------------------------------------------------------------
You are using the MSTR file on drive C for
GOOD PROFIT COMPANY
General Ledger Account : :
Account Description :
:
Balance of Account :
:
Date (MoYr)
: :
Printing Position : :
---------------------------------------------------------------------------
Enter General Ledger Account you wish
to ADD / CHANGE or blank to end entries
=========================================================================== |
Access: Press (1) on the Master File Maintenance
Menu.
Operation:
A. Select and enter the general ledger account
you wish to add or change.
B. Enter the account description (name of account).
C. Enter the balance of the account selected
(i.e., balance at most recent
year-end).
D. Enter the date (MoYr) (i.e., first date account
will be used).
E. Enter the printing position for financial
statements (i.e., P1, P2, or P3).
Exit: Blank the general ledger account field
or the account description field (Cntrl-Y)
to end G/L account entries.
Printing a G/L Chart of Accounts
===========================================================================
SA:MCA01
07/01/90
Sr ACCOUNTANT tm
PRINTING the G/L CHART of ACCOUNTS
---------------------------------------------------------------------------
---------------------------------------------------------------------------
(P)rint, (D)isplay, (R)eturn, (M)ain menu or (Q)uit : :
=========================================================================== |
Access: Press (2) on the Master Accounts Maintenance
Menu.
Operation:
If (P)rint or (D)isplay is
selected the system asks if the user wishes to:
A. Print (A)ll ledger accounts
which lists all accounts and
sub-ledger accounts
with their respective descriptions; or
B. (I)gnore sub ledger accounts
which prints only the main
ledger
accounts with their descriptions.
Exit: Press (R) to return to the Master Accounts Maintenance
Menu,
(M) to return to the Master Menu, or
(Q) to exit Sr ACCOUNTANT.
Names & Addresses File Maintenance
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SA:NAF01
07/01/90
N A M E
S & A D D R E S S E S F I L E M A I N T A N
E N C E
---------------------------------------------------------------------------
Account No.....:
Name...........:
:
Street Address.:
:
City...........:
:
Province.......: :
Postal Code....:
:
Telephone No...:
:
---------------------------------------------------------------------------
MENU Selection:
GOOD PROFIT COMPANY
(A)dd, (C)hange, (B)rowse, (D)elete, (R)eturn,
(M)aster menu or (Q)uit: :
=========================================================================== |
Access: Press (3) on the Master Accounts Maintenance
Menu.
Operation:
TO (A)DD:
Enter the account number to be processed, then
enter the name, address, city, province, etc.
This information is used for addressing receivables
statements and/or payables cheques.
TO (C)HANGE OR (D)ELETE:
Select (S)earch to find the account to be processed,
then enter that account number. If this is the correct account,
system will allow you to either make the changes or will ask if the
account is to be deleted (YES/NO). As a precautionary measure,
the user must type "YES" rather than just "Y" to delete the account.
TO (B)ROWSE:
Please refer to the Appendix for instructions
on the Browse feature.
Exit: Press (R) to return to the Master Accounts Maintenance
Menu,
(M) to return to the Master menu, or
(Q) to exit Sr ACCOUNTANT.
Importing Names & Addresses from an
External System
===========================================================================
SA:INE01
07/01/90
I M P O R T N A M E S from E X T E R N A L S Y
S T E M
---------------------------------------------------------------------------
This program will allow you to Import records
for the NAMES.dbf file
from an EXTERNAL file. The program will check
for duplicate Names as it imports the records, allowing you to add/replace/or
skip the record.
-----------------------------------------------------
| Be Sure your EXTERNAL file has Valid Account Nos. |
-----------------------------------------------------
---------------------------------------------------------------------------
(P)roceed or (R)eturn to menu : :
=========================================================================== |
Access: Press (4) on the Master Accounts Maintenance
Menu.
Operation:
A. Enter (P) to import the name and address
information from the specified
file.
B. Enter the drive, directory and filename that
the information is to be imported from (this information
MUST be completely correct or the import
will not work!) (e.g., C:\INV\NAMES.DBF).
C. Make sure the EXTERNAL file has valid account
numbers (for example, if Sr ACCOUNTANT has
been set up so that the A/R sub-ledger
accounts are 120***, then the EXTERNAL file information must
conform to this parameter).
Printing Names and Addresses Listings
===========================================================================
SA:NAL01
07/01/90
Sr ACCOUNTANT tm
N A M E S & A D D R E S S E S L I S T I N G S
---------------------------------------------------------------------------
Enter Report date (Mo/Dy/Yr) : / / :
Which G/L account do you wish to LIST :zzz:
Blank G/L account # to return to menu
=========================================================================== |
Access: Press (5) on the Master Accounts Maintenance
Menu.
Operation:
A. Enter the report date (Mo/Dy/Yr).
B. Enter the G/L account to be listed.
C. System asks for either (S)tandard or (O)ptional
sort sequence:
(S)tandard
- Sorts by account number.
(O)ptional -
Sorts by either company, city or province (select one).
D. System asks for either (S)tandard or (O)ptional
print format:
(S)tandard
- Prints account number, name, telephone.
(O)ptional
- See next page.
Exit: Blank the G/L account # field to return
to the Master Accounts Maintenance Menu.
===========================================================================
SA:NAL01
07/01/90
<Selection CRITERIA of FIELDS to PRINT>
---------------------------------------------------------------------------
Choice Field
# of Print
Positions
------ -----
----------
* A ... Account No............
8
PRINTING ORDER
* B ... Company...............
51 +------------------+
C ... Address...............
26 |
AB
|
D ... City..................
21 +------------------+
E ... Province..............
6 #
PRINT CHARACTERS|
F ... Postal
Code........... 8
+------------------+
G ... Telephone.............
14 |
59 |
+------------------+
---------------------------------------------------------------------------
Press the LETTER opposite
your choice or (T)erminate selection : :
=========================================================================== |
Access: Press (5) on the Master Accounts Maintenance
menu, then (O)ptional Print Format.
Operation:
This procedure allows you to set your own print
sequence.
Enter the letter opposite your choice, or enter
(T) to terminate your selection.
With every selection the entry and the length
in characters will be registered in the box on the right hand side
of the screen labelled PRINTING ORDER.
The selections are listed
in the top box and the length in the bottom
(example AB - selected letters,
59 - total print characters).
(P) prints the requested name & address
list.
(D) displays the requested name &
address list.
Exit: Press (R) to return to the Master Accounts
Maintenance Menu,
(M) to return to the Master Menu, or
(Q) to exit Sr ACCOUNTANT.
===========================================================================
NOTE:
If you select a length of line greater than 80 columns,
the printer will print in compressed mode if you have run print controls
in the Other Utilities menu.
Department File Maintenance
===========================================================================
SA:DFM01
07/01/90
Sr ACCOUNTANT tm
D E P A R T M E N T F I L E M A I N T E N A N C E
---------------------------------------------------------------------------
You are using the DEPT file on drive C for
GOOD PROFIT COMPANY
(1) Add/Change the DEPARTMENT Names file
(2) Change/Delete using BROWSE command
(3) toggle between drive C and drive C
---------------------------------------------------------------------------
Enter your selection, (R)eturn, (M)aster menu or (Q)uit : :
=========================================================================== |
Access: Press (6) on the Master Accounts Maintenance
Menu.
Selection:
(1) Add/change department names.
(2) Change/delete department names using the
Browse command
(See details on the Browse
command in the Appendix).
(3) Toggle between two department files that
are on separate drives.
Exit: Press (R) to return to the Master Accounts
Maintenance Menu,
(M) to return to the Master Menu, or
(Q) to exit Sr ACCOUNTANT.
===========================================================================
SA:DFM01
07/01/90
Sr ACCOUNTANT tm
D E P A R T M E N T F I L E M A I N T E N A N C E
---------------------------------------------------------------------------
You are using the DEPT file on drive C for
GOOD PROFIT COMPANY
Department Number : :
Description
:
---------------------------------------------------------------------------
Enter Department Number you wish
to ADD / CHANGE or blank to end entries
=========================================================================== |
Access: Press (1) on the Department File Maintenance
Menu.
Operation:
Enter the department number and description
to be added to the file.
Department names appear on certain
financial statement formats.
Exit: Blank the Department Number field or the
Description field to end entries and return to the Department File Maintenance
Menu.
Printing a Department Names Listing
=========================================================================
SA:DNL01
07/01/90
Sr ACCOUNTANT tm
P R I N T I N
G the D E P A R T M E N T Names L I S T I N G
-------------------------------------------------------------------------
--------------------------------------------------------------------------
(P)rint, (D)isplay, (R)eturn, (M)ain menu or (Q)uit : :
========================================================================== |
Access: Press (7) on the Master Accounts Maintenance
Menu.
Operation:
(P) to print the department list.
(D) to display
the department list.
Exit: Press (R) to return to the Master Accounts
Maintenance Menu,
(M) to return to the Master Menu, or
(Q) to exit Sr ACCOUNTANT.
Reorganizing the Master/Names & Addresses
File
===========================================================================
SA:MENU2
07/01/90
M A S T E R A C C O U N T S M A I N T E N A N C E
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-----------------------------------------------------
|
|
| 150 records copied
|
|Rebuilding index - C:\XXX\NAMES.MDX Tag: ACCTNO |
|Rebuilding index - C:\XXX\NAMES.MDX Tag: CNME
|
|Rebuilding index - C:\XXX\NAMES.MDX Tag: CACCT
|
| 150 records added
|
|
|
-----------------------------------------------------
---------------------------------------------------------------------------
PLEASE WAIT
=========================================================================== |
Access: Press (8) on the Master Accounts Maintenance
Menu.
This will delete any accounts that are marked for
deletion and sort the Master file/Names & Addresses file numerically
and alphabetically.
CAUTION: MAKE SURE YOU BACK UP YOUR DATA FIRST
|