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Sr Accountant tm G/L MASTER ACCOUNTS
Extracted from the old Printed Manual:

Master Accounts Maintenance Menu
 

===========================================================================
 SA:M2000                                                          07/01/90
                                Sr  ACCOUNTANT tm

               M A S T E R  A C C O U N T S  M A I N T E N A N C E
---------------------------------------------------------------------------
  Do you wish to:
                    (1) Add/Change/Delete G/L MASTER ACCOUNTS

                    (2) Print/Display G/L CHART of ACCOUNTS

                    (3) Add/Change/Delete NAMES & ADDRESSES

                    (4) Import NAMES & ADDRESSES from another system

                    (5) Print/Display NAMES & ADDRESSES

                    (6) Add/Change/Delete DEPARTMENT Names

                    (7) Print/Display DEPARTMENT Names

                    (8) Re-organize the NAMES & ADDRESSES
---------------------------------------------------------------------------
                    Enter selection, (M)aster menu or (Q)uit : :
===========================================================================

Access: Press (2) on the Master Menu.

Selection:
(1) To add, change, or delete G/L accounts.

(2) To print/display the G/L chart of accounts.

(3) To add, change, or delete names and addresses.

(4) To import names and addresses from another system.

(5) To print or display a list of the names and addresses.

(6) To add, change, or delete department names.

(7) To print or display a list of the department names.

(8) To re-organize the names and addresses.
 

Exit: Press (M) to return to the Master Menu or
            (Q) to exit Sr ACCOUNTANT.
 

=========================================================================== SA:MFM01                                                          07/01/90
                                Sr ACCOUNTANT tm

                   M A S T E R  F I L E  M A I N T E N A N C E
---------------------------------------------------------------------------

  You are using the MSTR file on drive C for GOOD PROFIT COMPANY
 

                    (1) Add/Change the MASTER G/L file
 

                    (2) Change/Delete using BROWSE command
 

                    (3) Total the MASTER G/L file
 

                    (4) Toggle between drive C and drive C
 

---------------------------------------------------------------------------
           Enter your selection, (R)eturn, (M)aster menu or (Q)uit : :
===========================================================================

Access: Press (1) on the Master Accounts Maintenance Menu.

Selection:
(1) To add, change, or delete G/L master accounts.

(2) To change or delete master accounts using the Browse commands
 (Please refer to Appendix for specific Browse commands).

(3) To produce a total value of the G/L master file.

(4) To toggle between two G/L master files that are on separate drives.
 

Exit: Press (R) to return to the Master Accounts Maintenance Menu, 
            (M) to return to the Master Menu,
            (Q) to exit Sr ACCOUNTANT. 
 

=========================================================================== SA:MFM01                                                          07/01/90
                                Sr ACCOUNTANT tm

                   M A S T E R  F I L E  M A I N T E N A N C E
---------------------------------------------------------------------------

  You are using the MSTR file on drive C for GOOD PROFIT COMPANY

          General Ledger Account :       :

          Account Description    :                         :

          Balance of Account     :            :

          Date (MoYr)            :    :

          Printing Position      :  :
 
 
 

---------------------------------------------------------------------------
                    Enter  General Ledger Account  you wish
                    to ADD / CHANGE or blank to end entries
===========================================================================

Access:  Press (1) on the Master File Maintenance Menu.

Operation:

 A. Select and enter the general ledger account you wish to add or change.

 B. Enter the account description (name of account).

 C. Enter the balance of the account selected (i.e., balance at most        recent year-end).

 D. Enter the date (MoYr) (i.e., first date account will be used).

 E. Enter the printing position for financial statements (i.e., P1, P2, or P3).
 

Exit:  Blank the general ledger account field or the account description      field (Cntrl-Y) to end G/L account entries.
 

Printing a G/L Chart of Accounts
 

=========================================================================== SA:MCA01                                                          07/01/90
                                Sr  ACCOUNTANT tm

                       PRINTING the G/L CHART of ACCOUNTS
---------------------------------------------------------------------------
 
 
 
 
 
 
 
 

---------------------------------------------------------------------------
            (P)rint, (D)isplay, (R)eturn, (M)ain menu or (Q)uit : :
===========================================================================

Access: Press (2) on the Master Accounts Maintenance Menu.

Operation:

     If (P)rint or (D)isplay is selected the system asks if the user wishes  to:

     A. Print (A)ll ledger accounts which lists all accounts and 
       sub-ledger accounts with their respective descriptions; or

     B. (I)gnore sub ledger accounts which prints only the main
        ledger accounts with their descriptions.
 

Exit: Press (R) to return to the Master Accounts Maintenance Menu, 
            (M) to return to the Master Menu, or
            (Q) to exit Sr ACCOUNTANT. 



Names & Addresses File Maintenance
 
===========================================================================
 SA:NAF01                                                          07/01/90

        N A M E S  &  A D D R E S S E S  F I L E  M A I N T A N E N C E
---------------------------------------------------------------------------
Account No.....:

Name...........:                                                  :

Street Address.:                         :

City...........:                    :

Province.......:     :

Postal Code....:       :

Telephone No...:          :

---------------------------------------------------------------------------
MENU Selection:                                         GOOD PROFIT COMPANY
  (A)dd, (C)hange, (B)rowse, (D)elete, (R)eturn, (M)aster menu or (Q)uit: :
===========================================================================

Access: Press (3) on the Master Accounts Maintenance Menu.

Operation:

TO (A)DD:
 Enter the account number to be processed, then enter the name,  address, city, province, etc.
 This information is used for addressing receivables statements and/or  payables cheques.

TO (C)HANGE OR (D)ELETE:
 Select (S)earch to find the account to be processed, then enter that  account number.  If this is the correct account, system will allow  you to either make the changes or will ask if the account is to be  deleted (YES/NO).  As a precautionary measure, the user must type  "YES" rather than just "Y" to delete the account.

TO (B)ROWSE:
 Please refer to the Appendix for instructions on the Browse feature.

Exit: Press (R) to return to the Master Accounts Maintenance Menu, 
            (M) to return to the Master menu, or 
            (Q) to exit Sr ACCOUNTANT. 

Importing Names & Addresses from an External System
 

=========================================================================== SA:INE01                                                          07/01/90
 

           I M P O R T  N A M E S  from  E X T E R N A L  S Y S T E M
---------------------------------------------------------------------------

 This program will allow you to Import records for the NAMES.dbf file
 from an EXTERNAL file. The program will check for duplicate Names as  it imports the records, allowing you to add/replace/or skip the   record.
 
 
 
 
 
 

             -----------------------------------------------------
             | Be Sure your EXTERNAL file has Valid Account Nos. |
             -----------------------------------------------------

---------------------------------------------------------------------------
                      (P)roceed  or  (R)eturn to menu : :
===========================================================================

Access:  Press (4) on the Master Accounts Maintenance Menu.

Operation:

 A. Enter (P) to import the name and address information from the        specified file.

 B. Enter the drive, directory and filename that the information is to     be imported from (this information MUST be completely correct or       the import will not work!) (e.g., C:\INV\NAMES.DBF).

 C. Make sure the EXTERNAL file has valid account numbers (for example,     if  Sr ACCOUNTANT has been set up so that the A/R sub-ledger           accounts are 120***, then the EXTERNAL file information must        conform to this parameter).
 
 

Printing Names and Addresses Listings
 

=========================================================================== SA:NAL01                                                          07/01/90
                                Sr  ACCOUNTANT tm

                N A M E S  &  A D D R E S S E S  L I S T I N G S
---------------------------------------------------------------------------
 

                    Enter Report date (Mo/Dy/Yr) :  /  /  :

                    Which G/L account do you wish to LIST :zzz:

                    Blank G/L account # to return to menu
 
 

===========================================================================

Access:  Press (5) on the Master Accounts Maintenance Menu.

Operation:
 A. Enter the report date (Mo/Dy/Yr).

 B. Enter the G/L account to be listed.

 C. System asks for either (S)tandard or (O)ptional sort sequence:

        (S)tandard - Sorts by account number.
       (O)ptional - Sorts by either company, city or province (select   one).

 D. System asks for either (S)tandard or (O)ptional print format:

        (S)tandard - Prints account number, name, telephone.
        (O)ptional - See next page.
 

Exit:  Blank the G/L account # field to return to the Master Accounts Maintenance Menu.
 

===========================================================================
 SA:NAL01                                                          07/01/90
 

                    <Selection CRITERIA of FIELDS to PRINT>
---------------------------------------------------------------------------
      Choice  Field              # of Print
                                 Positions
      ------  -----              ----------
     * A ... Account No............  8               PRINTING ORDER
     * B ... Company............... 51            +------------------+
       C ... Address............... 26            |  AB              |
       D ... City.................. 21            +------------------+
       E ... Province..............  6            #  PRINT CHARACTERS|
       F ... Postal Code...........  8            +------------------+
       G ... Telephone............. 14            |         59       |
                                                  +------------------+
 
 

---------------------------------------------------------------------------
     Press the LETTER opposite your choice or (T)erminate selection : :
===========================================================================

Access: Press (5) on the Master Accounts Maintenance menu, then (O)ptional Print Format.

Operation:
 This procedure allows you to set your own print sequence.
 Enter the letter opposite your choice, or enter (T) to terminate your  selection.

 With every selection the entry and the length in characters will be  registered in the box on the right hand side of the screen labelled  PRINTING ORDER.

     The selections are listed in the top box and the length in the bottom
     (example AB - selected letters, 59 - total print characters).
 

 (P)  prints the requested name & address list.
 (D)  displays the requested name & address list.
 

Exit:  Press (R) to return to the Master Accounts Maintenance Menu,
             (M) to return to the Master Menu, or
             (Q) to exit Sr ACCOUNTANT.
===========================================================================
NOTE:
If you select a length of line greater than 80 columns, the printer will print in compressed mode if you have run print controls in the Other Utilities menu.



Department File Maintenance
 
===========================================================================
SA:DFM01                                                           07/01/90
                                Sr ACCOUNTANT tm

              D E P A R T M E N T  F I L E  M A I N T E N A N C E
---------------------------------------------------------------------------
  You are using the DEPT file on drive C for GOOD PROFIT COMPANY
 

                    (1) Add/Change the DEPARTMENT Names file
 

                    (2) Change/Delete using BROWSE command
 

                    (3) toggle between drive C and drive C
 

---------------------------------------------------------------------------
         Enter your selection, (R)eturn, (M)aster menu or (Q)uit : :
===========================================================================

Access:  Press (6) on the Master Accounts Maintenance Menu.

Selection:

(1)  Add/change department names.

(2)  Change/delete department names using the Browse command
     (See details on the Browse command in the Appendix). 

(3)  Toggle between two department files that are on separate drives.
 
 

Exit:  Press (R) to return to the Master Accounts Maintenance Menu,
             (M) to return to the Master Menu, or
             (Q) to exit Sr ACCOUNTANT.
 

=========================================================================== SA:DFM01                                                          07/01/90
                                Sr ACCOUNTANT tm

              D E P A R T M E N T  F I L E  M A I N T E N A N C E
---------------------------------------------------------------------------
 

  You are using the DEPT file on drive C for GOOD PROFIT COMPANY

          Department Number      :  :

          Description            :
 
 
 

---------------------------------------------------------------------------
                    Enter  Department Number you wish
                    to ADD / CHANGE or blank to end entries
===========================================================================

Access: Press (1) on the Department File Maintenance Menu.

Operation:
 Enter the department number and description to be added to the file.

    Department names appear on certain financial statement formats.

Exit:  Blank the Department Number field or the Description field to end entries and return to the Department File Maintenance Menu.

Printing a Department Names Listing
 

=========================================================================
SA:DNL01                                                         07/01/90
                                Sr  ACCOUNTANT tm

       P R I N T I N G  the  D E P A R T M E N T  Names  L I S T I N G
-------------------------------------------------------------------------
 
 
 
 
 
 
 
 
 

--------------------------------------------------------------------------
          (P)rint, (D)isplay, (R)eturn, (M)ain menu or (Q)uit : :
==========================================================================

 Access: Press (7) on the Master Accounts Maintenance Menu.

Operation:
 
 

   (P) to print the department list.
       (D) to display the department list.
 

Exit:  Press (R) to return to the Master Accounts Maintenance Menu,
             (M) to return to the Master Menu, or
             (Q) to exit Sr ACCOUNTANT.



Reorganizing the Master/Names & Addresses File
 
===========================================================================
SA:MENU2                                                           07/01/90

            M A S T E R  A C C O U N T S  M A I N T E N A N C E
---------------------------------------------------------------------------
 

           -----------------------------------------------------
           |                                                   |
           | 150 records copied                                |
           |Rebuilding index - C:\XXX\NAMES.MDX  Tag: ACCTNO   |
           |Rebuilding index - C:\XXX\NAMES.MDX  Tag: CNME     |
           |Rebuilding index - C:\XXX\NAMES.MDX  Tag: CACCT    |
           | 150 records added                                 |
           |                                                   |
           -----------------------------------------------------
 

---------------------------------------------------------------------------
                               PLEASE WAIT
===========================================================================

Access: Press (8) on the Master Accounts Maintenance Menu.

This will delete any accounts that are marked for deletion and sort  the Master file/Names & Addresses file numerically and alphabetically.

                CAUTION: MAKE SURE YOU BACK UP YOUR DATA FIRST
 


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