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PayTime tm                             JOB COSTING

This Module is an optional add-on program for Paytime.

The Job Costing Module of PAYTIME allows you to enter hours worked by employees against a cost center/job number.  You can enter as many entries in a day as you can possibly hold on your hard disk.

When all the hours have been entered for an employee, group of employees or cost center you can extract the various reports that are available to the system.

Once all the reports have been printed and it is time to pay the employees, you will transfer the pay period hours to the regular PAYTIME system and print the pay slips/cheques for whichever employees you select.

You may enter the hourly information by the day, week or pay period.  You do not have to transfer the pay period information in order to enter the next pay period information.
 

Job Costing Menu

PAYTIME                                                               2:31:44 pm
                    +-------------------------------------+
                    ¦    J O B  C O S T I N G  M E N U    ¦
                    +-------------------------------------+


                    +-------------------------------------+
                    ¦ E>  to ENTER Job Hours              ¦
                    ¦ B>  to Edit Job Hours using BROWSE  ¦
                    ¦-------------------------------------¦
                    ¦ P>  to PRINT Reports                ¦
                    ¦ C>  to run CUSTOM Procedures        ¦
                    ¦-------------------------------------¦
                    ¦ T>  to TRANSFER Pay Period Hours    ¦
                    ¦-------------------------------------¦
                    ¦ M>  to MODIFY Pay Rate File         ¦
                    ¦ I>  to RE-INSTALL Pay Rates         ¦
                    +-------------------------------------+






 Choose letter or position highlight bar and press [Enter] or 'Esc' to return

ACCESS:

Press <J> on the Master Menu (only if you have the Job Costing Module installed).

OPERATION:

Enter your selection.

EXIT:

Press <R> to return to the Master Menu.


ENTER Job Hours

Press <E> on the Job Costing Menu. If you are running the Job Costing for the first time, the INSTALL Pay Rates screen will appear (see below). Then the following screen will appear:
 
PAYTIME                                                               3:12:05 pm
+----------------------------<JOB COSTING DATES>-------------------------------+
¦  Employer Identity:001:                     Earnings Period:2:               ¦
¦                                                                              ¦
¦  You are doing the JOB COSTING for:                                          ¦
¦                                                                              ¦
¦                   Good Profit Company                                        ¦
¦                                                                              ¦
¦                                                                              ¦
¦       Enter the FIRST DAY of the PERIOD (Mo/Dy/Yr)  :02/16/97:               ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦       Enter the LAST DAY  of the PERIOD (Mo/Dy/Yr)  :03/01/97:               ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
                          (P)roceed  or  (C)orrect ( )
First enter the first day of the period you are entering the hours for, then the last day of the period.  If you are entering the hours for only one day for all employees enter the first day and last day as the same date.  This feature helps you to control data integrity.

The dates are limited by the span of the pay period you choose. This does not stop you from entering data for more than one pay period if you exit back to the Job Costing menu, and come back into the Entry of Job Hours.

After the dates are entered correctly, the following screen appears:

PAYTIME                                                               3:13:32 pm
 Employee No:
+---------------------------------------------------<ENTRY OF DAILY HOURS>-----+
¦  Codes:-             Regular Rate of Pay :       : per Hour                  ¦
¦+---------------+   +---------------------------------------------------+     ¦
¦¦ R - Regular   ¦   ¦  Hours:     :   Day :         :   Date :  /  /  : ¦     ¦
¦¦ O - Overtime  ¦   +---------------------------------------------------+     ¦
¦¦ D - Double    ¦                                                             ¦
¦¦ L - Lieu Save ¦              +---------------------------------------------+¦
¦¦ U - Lieu Used ¦              ¦ Code |  Rate | Hours | Cost Center          ¦¦
¦¦ V - Vacation  ¦              ¦------+-------+-------+----------------------¦¦
¦¦ H - Stat  Hol ¦              ¦      |       |       |                      ¦¦
¦¦ S - Sick Pay  ¦              ¦      |       |       |                      ¦¦
¦¦ K - Commission¦              ¦      |       |       |                      ¦¦
¦¦---------------¦              ¦      |       |       |                      ¦¦

¦¦ F - Shift Diff¦              ¦      |       |       |                      ¦¦
¦¦ P - Optn Rate ¦              +---------------------------------------------+¦
¦¦ M - ? Rate    ¦                                                             ¦
¦+---------------+                                                             ¦
¦------------------------------------------------------------------------------¦
¦Shift Differential:         D> Rate +$ 0.50        E> Rate +$ 1.00            ¦
+------------------------------------------------------------------------------+
 (C)orrect, (N)ext day or (W)eek, (A)nother employee,'^' Dept, (B)rowse, (E)nd


EMPLOYEE NUMBER

Enter the Employee Number you wish to enter.  If the number is not known enter a <?> and press <Enter> and a list of employee numbers will appear.  The selected employee's name will appear on the screen.  If correct, proceed with the entry, or enter a BLANK to enter another employee number.  NOTE:  If you wish to abort the entry at the Employee No. field, enter a blank employee's number and you will be asked if you wish to return to the menu.
 

DEPARTMENT NUMBER

This is either a numeric or character field.  Enter the department the employee normally works in for the entry period. If a character already appears in the field, this is the employee's normal department.  If correct just press <ENTER>.  If not correct change it to the selected department.  The computer will continue to the Pay Code field.
 

PAY CODE

Enter any one of the following pay codes at this point, or any one of the following commands that appear on the bottom of the screen:
(N)ext day, (A)nother Employee, (B)rowse, next (W)eek or (E)nd entries.: : 

(N)ext day

If you wish to advance the date to the next day press <N>.  If you are at the last day the computer will display the message:
Next day is beyond the pay period Next (W)eek 
If you wish to advance to the final day of the next week just press <W>. If you are in the last week of the pay period the computer will display the following message:
 (C)orrect, (N)ext day or (W)eek, (A)nother employee,'^' Dept, (B)rowse, (E)nd

(A)nother employee

If you have finished entering the hours for the current employee press <A> and the computer will allow you to enter a new employee number.  Be careful when entering the employee number, because there is no check made by the computer to see if you have already entered the employee into the system (If you are in doubt use the (B)rowse command to look at the records you have already entered).

(C)orrect

This will allow you to correct the line just entered, but not any of the lines above it.  The computer will allow you to enter two corrections in a row but this only corrects the last record entered.  If you wish to correct a previous entry use the Browse feature described below.

(B)rowse

This feature allows you to go into the records you have entered and make any changes to the file you need to.  Two things to be aware of are that the daily and period accumulations that appear on the screen will not be adjusted if you make a change to the hours entered, and that care should be taken not to change the employee number or dates for the pay period;  although there is a check made by the computer to re-validate the employee number when you transfer the data to PAYTIME, a report will be produced by the computer as to any invalid entries, and the transfer will be aborted until the offending records are corrected.  If you wish to obtain some help press the <F1> function key for the help screen.  Press <F1> again will turn the help screen off, allowing you to see more records at once (see Appendix "A" for more information on using the Browse command).

(R)egular Pay

This will assign the employee's regular rate of pay to the Cost Center involved and to the subject employee's pay slip/cheque.

(O)vertime Pay

This will assign the employee's regular rate of pay times 1.5.

(D)ouble Time

This will assign the employee's regular rate of pay times 2.0.

(S)ick Pay

This will assign the employee's regular rate of pay.

Statutory (H)oliday Pay

This will assign the employee's regular rate of pay.

(V)acation Pay

This will assign the employee's regular rate of pay.

(C)ommission

The computer will ask for the amount of commission being paid for this entry.  It will assign no hours to the entry.  If the employee is also being paid for hours another entry will have to be made for this.  If the employee is being paid only on a commission basis, enter the employee's type of pay as being (C)ommission under the Employee Information entry (Screen #2). For commission sales persons the U.I. calculations are made according to the rules for commission sales persons.

(F) Shift Differential

This is a toggle switch within the software and will remain on until turned off.  Just press <F> to toggle the switch on or off.  If the shift differential is on the shift differential rate will appear on the screen beside this option code and will disappear when turned off.

(P) Option Rate

By pressing <P> the computer will then prompt for one of the Optional Pay Rates that you have installed to the system.  Just press the letter of the rate that you wish for this particular entry.

(M) ?Rate

This will allow you to enter any hourly rate of pay you wish for the cost center and employee for this entry.  The computer will then ask you for the hourly rate of pay.

EXIT:

Enter a blank employee's number or press <E> if you have made entries to return to the Job Costing Menu.

Edit Job Hours using BROWSE

Press <B> on the Job Costing Menu, and the following screen will appear:
 
PAYTIME                                                               5:09:30 pm
+-----------------------<PAYTIME - JOB COSTING BROWSE>-------------------------+
¦      +-----------------------------------------------------------------+     ¦
¦      ¦ Press 'F10' to activate the Menu while in Browse,  'F2' to view ¦     ¦
¦      ¦ the record in the Form view. 'F3'  and  'F4' to move by fields, ¦     ¦
¦      ¦ 'Home' and 'End' to move to the begining and end of the record. ¦     ¦
¦      ¦ Press 'Ctrl' and 'Home' when you are finished.                  ¦     ¦
¦      +-----------------------------------------------------------------+     ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦   To ADD more records, press the down arrow to move beyond the last record   ¦
¦   of the file. BE CAREFUL when adding records this way, because you DO NOT   ¦
¦   have the benefit of the checking features of the application software      ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
      BROWSE from (T)op, (B)ottom, by (E)mployee, by (D)ate or (R)eturn ( )
You have four options in Browsing the file:

(T)op

Will show all records from the top of the file from the earliest record entered.

(B)ottom

Will show the last record entered (at the bottom of the file).

(E)mployee

Will show all the records for a particular employee only.
There may be a slight delay in the computer showing the records of the employee, depending on how many records are entered and the position of the employee records in the file.

(D)ate

Will show all the records for all employees on a particular date.

If there are no records in the file the computer will display a message to that effect and return to the previous menu.
 

 Records   Organize   Fields   Go To   Exit                           5:14:06 pm
+------------------------------------------------------------------------------+
¦CDE          ¦JDIV¦DATE    ¦PCDE¦JHRS   ¦JRATE¦JAMT    ¦COST           ¦SDR   ¦
¦-------------+----+--------+----+-------+-----+--------+---------------+------¦
¦001BC        ¦    ¦02/18/97¦R   ¦   8.00¦25.00¦     .  ¦102            ¦  .   ¦
¦001MAN       ¦    ¦02/16/97¦R   ¦   4.00¦15.00¦     .  ¦105            ¦  .   ¦
¦001MAN       ¦    ¦02/16/97¦R   ¦   4.00¦15.00¦     .  ¦102            ¦  .   ¦
¦001MAN       ¦    ¦02/16/97¦O   ¦   1.00¦22.50¦     .  ¦105            ¦  .   ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
¦             ¦    ¦        ¦    ¦       ¦     ¦        ¦               ¦      ¦
+------------------------------------------------------------------------------+
Browse  ¦C:\pt4\PRHRS            ¦Rec 1/4          ¦File ¦ExclLock¦   Num
 

As you exit this screen the following prompt will appear:
 

 Do you want to remove any DELETED records (Y/N) ( )
Press <Y> if you wish to remove any deleted records.

EXIT:

Press <Ctrl> add <End> to return to the Job Costing Menu.

PRINT Reports

Press <P> on the Job Costing Menu, and the following screen will appear:
 
PAYTIME                                                               1:58:28 pm
                   +---------------------------------------+
                   ¦ J O B  C O S T I N G  A N A L Y S I S ¦
                   +---------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

              Enter the COMPANY No., or leave blank to Return (   )
 

First enter the Company No. you wish to work on.

If the have not extracred any data, the following screen will apperar:
 

PAYTIME                                                               2:01:30 pm
                   +---------------------------------------+
                   ¦ J O B  C O S T I N G  A N A L Y S I S ¦
                   +---------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦               You are running the Job Costing Report for:                    ¦
¦                                                                              ¦
¦                           The Good Profit Company                            ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                  (E)xtract new data or (R)eturn to menu ( )

Press <E> to proceed with extraction of the new data based on you selection below.

If you already extracted data for you report the following screen will appear:
 
 

PAYTIME                                                               9:26:15 am
                   +---------------------------------------+
                   ¦ J O B  C O S T I N G  A N A L Y S I S ¦
                   +---------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦               You are running the Job Costing Report for:                    ¦
¦                                                                              ¦
¦                           The Good Profit Company                            ¦
¦                                                                              ¦
¦         You may (G)o directly to print if you are sure the TEMPJC.DBF        ¦
¦         file has the information in it that you need for your report,        ¦
¦                                                                              ¦
¦         otherwise, (E)xtract NEW data for the TEMPJC.DBF file                ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

       (E)xtract new data, (G)o directly to print or (R)eturn to menu ( )

The computer will display the Company Name and ask you if you wish to <G>o directly to Print or <E>xtract new data from the files to print out.

If you press <G> the computer will go directly to the JOB COSTING REPORT MENU below, or if you select <E> to extract new data, the computer will ask you which information you wish to extract and from which files you wish to select the data.

Enter the report date that you wish to print on the reports as Mo/Dy/Yr.  The computer defaults to the current system date, then the following screen will appear:
 
 

PAYTIME                                                               2:03:04 pm
                   +---------------------------------------+
                   ¦ J O B  C O S T I N G  A N A L Y S I S ¦
                   +---------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦First enter the following Selection Criteria for the files                    ¦
¦you wish to extract the information from:                                     ¦
¦                                                                              ¦
¦           Dates(Mo/Dy/Yr)   from  :  /  /  :       to  :06/30/97:            ¦
¦                                                                              ¦
¦           Cost Centres      from  :               :to  :               :     ¦
¦                                                                              ¦
¦           Employees         from  :         :      to  :         :           ¦
¦                                                                              ¦
¦           Pay Codes         from  : :              to  : :                   ¦
¦                                                                              ¦
¦           Department        from  : :              to  : :                   ¦
¦                                                                              ¦
¦Fill the first field for one selection or leave blank for all                 ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
. You may select the dates range and any other of the above selection criteria, if you leave the 'to' field blank the computer will select the data ypu enter in ther 'from' field. If you wand to select all data press <Pg Dwn>. The following prompt will appear:
 
 
Do you wish to use the (O)ld Job files, the (C)urrent Job file or (B)oth ( )
Depending on you response the following screen (or variation) will appear to allow you which files you wish to extract the data from:
 
 
PAYTIME                                                              10:32:59 am
                   +---------------------------------------+
                   ¦ J O B  C O S T I N G  A N A L Y S I S ¦
                   +---------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦    Enter the Drive that the DATA files are on and the FILE name:             ¦
¦                                                                              ¦
¦                                                                              ¦
¦    OLD JOB FILE:                                                             ¦
¦                  Drive:C:  File:P    JCS.DBF: enter (YrMo)                   ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦    CURRENT JOB FILE:                                                         ¦
¦                  Drive: :  File:PRHRS.DBF:                                   ¦
¦                                                                              ¦
¦                                                                              ¦
¦    Leave the Drive blank to bypass selection.                                ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
The computer will then ask you which files you wish to select the data from.  You have three choices:

(O)ld Job File

Will allow you to select data from any or all of the files named PxxxxJCS.DBF that are on the hard disk or on a removable floppy disk.
 

(C)urrent Job File

Will allow you to extract data from the current job file (PRHRS.DBF).
 

(B)oth

Any combination of the above files.
 

OLD JOB FILE

Enter the disk drive that the old data is on (leave the drive blank to bypass the selection.)

Enter the year or month (YrMo) of the data file.

The selected information will be stored in a file named TEMPJC.DBF.

The following message will appear:
 

Do you wish to check all other files to REPORT DATE (Y/N): :
 

If you press <Y> the computer will look on the disk drive you have selected for all files named PxxxxJCS.DBF to the REPORT DATE month you selected earlier. If you are selecting old data files by file name the following message will appear after the data has been selected, thereby allowing you to select old data from a series of removable diskettes:
 

Do you wish to append the records from another old JOB file (Y/N) : :
 

If the selected old data file is not found the following message will appear:
 

<File not found! Change disk or Re-enter> 
 

CURRENT JOB FILE

Enter the drive the data is on or blank the field to abort the selection. The drive letter that the system displays is what the data is normally.

Once the computer has selected all the data it will go to the JOB COSTING REPORT MENU below.

JOB COSTING REPORT MENU

 
PAYTIME                                                              10:15:22 am
           +--------------------------------------------------------+
           ¦ J O B  C O S T I N G  A N A L Y S I S  P R I N T I N G ¦
           +--------------------------------------------------------+
+------------------------------------------------------------------------------+
¦ The following reports are available:                                         ¦
¦                                                                              ¦
¦         (C) Job Costing Report by COST CENTER showing:                       ¦
¦                 Cost Center,Employee #,Date,Code,Hours,Rate and Amount       ¦
¦                                                                              ¦
¦         (D) Job Costing Report by DEPARTMENT showing:                        ¦
¦                 Cost Center,Total Hours and Total Amount                     ¦
¦                                                                              ¦
¦         (E) Job Costing Report by EMPLOYEE showing:                          ¦
¦                 Employee,Cost Center,Date,Code,Hours,Rate and Amount         ¦
¦                                                                              ¦
¦         (M) Job Costing Report by MONTH showing:                             ¦
¦                 Cost Center,Month,Monthly Hours,Monthly Amount               ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                  Enter your selection or (R)eturn to menu ( )
 

You have a choice of which report you wish to print first.  You can then print all or any one of the other reports.  Normally you should print the Job Costing Report by EMPLOYEE to verify that the employee's hours have been entered correctly.

The Job Costing Report by COST CENTER will give you the amount of labor cost to the various cost centers by hour cost only.  No allowances are made for such things as the employer's cost of C.P.P., U.I. and W.C.B. payments.  Another program must be written to provide this information.

The Job Costing Report by DEPARTMENT gives you a total of the cost centers by department.

The Job Costing Report by MONTH gives you a total of the cost centers by month.

You then are asked if you wish to (P)rint or (D)isplay the report, and if you want (D)etails or (T)otals.

Enter the heading you wish to show on the report.  The computer gives you a default heading, but you can change this to any heading you wish.

The computer will then sort the data in the selected order and print or display the report.

The computer will then return to the JOB COSTING REPORT MENU so you can select another report.

If you wish to print another report on the selected data at a later time, (G)o directly to print instead of extracting new data on the first Job Costing Analysis screen.
 

EXIT:

Press <R> to return to the Job Costing menu.


CUSTOM Procedures

Press <C> on the Job Costing Menu, and the following screen will appear or your custom screen:
PAYTIME                                                               2:05:30 pm
                 +--------------------------------------------+
                 ¦ J O B  C O S T I N G  C U S T O M  M E N U ¦
                 +--------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦   This part of the system is not installed with this copy of PAYTIME         ¦
¦   (Ver x.x), but allows you to add a module or series of modules written     ¦
¦   in dBASE xx (Ver x.x) to let you pass the Job Costing information to your  ¦
¦   accounting system.                                                         ¦
¦                                                                              ¦
¦   Name your custom program or menu JCUSTOMA.PRG to utilize this section      ¦
¦                                                                              ¦
¦   You can do such things as Maintain a JOB DESCRIPTION file, Validate        ¦
¦   the COST CENTERS on the JOB HOURS file to the JOB DESCRIPTION file, REPORT ¦
¦   and POST Job Costing Information to your accounting system and Install Job ¦
¦   Costing percentages as to the markup required on the raw cost of labour to ¦
¦   bill your customers.                                                       ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                              (R)eturn to menu (R)
See the CUSTOM Section for more information on writing custom software or contact ZARCOM Help tm for help in your customization.


TRANSFER Pay Period Hours

Press <T> on the Job Costing Menu, and the following screen will appear:
PAYTIME                                                               2:13:10 pm
+------------------<J O B  C O S T I N G  T R A N S F E R>---------------------+
¦  Enter the COMPANY No :   : Enter Employee No :         :<leave blank for all¦
¦                                                                              ¦
¦       +--------------------------------------------------------------+       ¦
¦       ¦ Be sure you have run ALL your Reports for the Job Costing    ¦       ¦
¦       ¦ before you proceed with the  Transfer of the Hours to the    ¦       ¦
¦       ¦ Pay Slip program including any Accounting Reports.           ¦       ¦
¦       ¦                                                              ¦       ¦
¦       ¦ The Hourly database is Archived at the end of the Transfer.  ¦       ¦
¦       +--------------------------------------------------------------+       ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
              Press [RETURN] to go to menu  or  enter COMPANY NO.
 
When you have run all the reports or custom procedures you wish, and it is time to pay the employees, run the (T)ransfer procedure:

You can either transfer the hours for ONE employee from the Job Costing Hours file to the Pay slip file. or ALL the Employees to be paid in this Pay Period.

Enter the Company Number.

Enter the Employee Number or leave this field blank for all the Employees.
 

PAYTIME                                                               2:17:24 pm
+------------------<J O B  C O S T I N G  T R A N S F E R>---------------------+
¦  Employer Identity:001:                     Earnings Period:M:               ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦  Enter the FIRST DAY of the PAY PERIOD    (Mo/Dy/Yr):06/01/97                ¦
¦                                                                              ¦
¦  Enter the LAST DAY of the PAY PERIOD     (Mo/Dy/Yr):06/30/97                ¦
¦                                                                              ¦
¦  Enter the DAY the CHEQUES will be ISSUED (Mo/Dy/Yr):06/30/97                ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦  Mark with 'x' the DEDUCTIONS you wish to make for this pay period.          ¦
¦  or blank those you do not wish to deduct:                                   ¦
¦                                                                              ¦
¦          Union Dues  : :    Std Medical : :     Opn Medical : :              ¦
¦          Dental Plan : :    Option #1   : :     Option #2   : :              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
Enter the Type and Dates of the pay period.

The computer will ask you if you wish to BACKUP the JOB COSTING FILES.  Answer <Y> and run your backup procedures.  When this is completed the computer will return you to the Transfer program and continue with the Transfer.

The computer will validate the records that it is transferring for the pay period you have selected.  If any of the records do not have a valid company/employee no. a report will be generated showing the records that are in error.  BE SURE TO HAVE THE PRINTER ON.

If there are any errors the Transfer program will abort, and you cannot continue until you have corrected the errors.

If everything is O.K. the computer will take you into the PAYTIME - Pay Slip Entry program, where you can add any other additional income or deductions to the employee pay slip/cheque.


MODIFY Pay Rate File

Press <M> on the Job Costing Menu, and the following screen will appear (or the browse screen below, if there are records in the PRRATES.dbf file):
PAYTIME                                                               2:20:03 pm
           +--------------------------------------------------------+
           ¦ E M P L O Y E E / J O B  C L A S S   P A Y   R A T E S ¦
           +--------------------------------------------------------+

  +--------------------------------------------------------------------------+
  ¦                                                                          ¦
  ¦     Employee Identification/?    :         :Company    :   :             ¦
  ¦--------------------------------------------------------------------------¦
  ¦                          Job Code :  :                                   ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦--------------------------------------------------------------------------¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  +--------------------------------------------------------------------------+

       Leave Employee ID blank for Job Class Entry. Press 'Esc' to exit
Enter a valid Employee ID and/or Job Code.

NOTE:

As of January 1, 1997, we added new fields to the PAY RATES (PRRATES.dbf) file, to accommodated the the ability to add Employee or Position pay increases part way in a Pay Period. This will handle both Union and Non Union employees if you are using the Job Costing to enter their hours worked.

If you are using the PRRATES.dbf in your custom software, please make any changes. On Jan 1/97 we will be replacing the use of the field RATE with ROP. We have replaced the use of the PRRATES.NDX with PRRATES.MDX with the following indexes:

           EMP_ID+dtos(EDATE) tag EMPEDATE
           CDE+dtos(EDATE)    tag CDEEDATE

Delete the PRRATES.NDX when you have made your changes.


If you enter an Employee ID above the following screen will appear (if you only want to enter a Job Code rate, leave the Employee Id and Company fields blank):
 

PAYTIME                                                               2:25:40 pm
           +--------------------------------------------------------+
           ¦ E M P L O Y E E / J O B  C L A S S   P A Y   R A T E S ¦
           +--------------------------------------------------------+

  +--------------------------------------------------------------------------+
  ¦                                                                          ¦
  ¦     Employee Identification/?    :BC       :Company    :001:             ¦
  ¦--------------------------------------------------------------------------¦
  ¦                          Job Code :  :                                   ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                    Effective date :  /  /  :                             ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦                                                                          ¦
  ¦--------------------------------------------------------------------------¦
  ¦                   Cee, Bee                                               ¦
  ¦                   Current Rate of Pay: oo.oo per H on   /  /             ¦
  +--------------------------------------------------------------------------+

                                   Cee, Bee
 
You can enter '?' in the Employee Id field to view the valid employees.

Enter the Effective date of this pay rate. This date can be a future date.

The following screen will the appear:
 

PAYTIME                                                               2:28:14 pm
           +--------------------------------------------------------+
           ¦ E M P L O Y E E / J O B  C L A S S   P A Y   R A T E S ¦
           +--------------------------------------------------------+

  +--------------------------------------------------------------------------+
  ¦                                                                          ¦
  ¦     Employee Identification/?    :BC       :Company    :001:             ¦
  ¦--------------------------------------------------------------------------¦
  ¦                          Job Code :  :                                   ¦
  ¦                                                                          ¦
  ¦                   Job Description :                    :                 ¦
  ¦                                                                          ¦
  ¦                    Effective date :07/01/97:                             ¦
  ¦                                                                          ¦
  ¦                       Rate of Pay :   0.000:                             ¦
  ¦                                                                          ¦
  ¦                       Unit of Pay : :                                    ¦
  ¦--------------------------------------------------------------------------¦
  ¦                   Cee, Bee                                               ¦
  ¦                   Current Rate of Pay: 15.00 per H on   /  /             ¦
  +--------------------------------------------------------------------------+

                                  Cee, Bee
 
Entry a Job Code and Job Description (if applicable), the Rate of Pay and Unit of Pay (M - Monthly, W - Weekly or H - Hourly).

The computer will then return to the Browse Screen.

BROWSE SCREEN

 Records   Organize   Fields   Go To   Exit                           2:29:20 pm
+------------------------------------------------------------------------------+
¦CDE¦DESC                ¦RATE   ¦EMP_ID      ¦EDATE   ¦ROP     ¦UNIT          ¦
¦---+--------------------+-------+------------+--------+--------+--------------¦
¦   ¦                    ¦   .   ¦001BC       ¦07/01/97¦    .   ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
¦   ¦                    ¦       ¦            ¦        ¦        ¦              ¦
+------------------------------------------------------------------------------+
Browse  ¦C:\pt\PRRATES           ¦Rec 1/1          ¦File ¦ExclLock¦   Num

      To Add/Edit move cursor to record and press [Enter] or 'Esc' to exit
Move the cursor to the record you wish to edit and press the <Enter> key, or press <F10> to add a record and enter a Pay Rate Code, a description of the rate and the rate of pay. Remember to use the <Tab> key to move between the fields.

(See the BROWSE COMMAND in the Appendix for a more complete instruction on how to use this screen.)

Press the <Ctrl> and <End> keys to return to the Browse Screen.

If you press <Esc>, the following prompt will appear:
 

 Press 'Esc' to return to menu, (A)dd record or (D)elete records (N)
Press <Esc> to return to the Job Costing Menu
Press <A> to add more records
Press <D> to delete records and bring up the following prompt:
 
Press 'Esc' to return to menu, (A)dd record or (D)elete records (N)
Press <D> to delete any records marked for deletion in the Browse Screen
Press <E> to delete any records with an effictive date prior to the date asked in the following screen:
 
Enter the expired Effective Date (Must be before today) :00/00/00:
The computer will delete all the records whose Effective Date (EDATE) is on or before the date you enter.

EXIT:

Press <Esc> on the Browse Screen to return to the Job Costing Menu

INSTALL Pay Rates

Press <I> on the Job Costing Menu, and the following screen will appear:
 
PAYTIME                                                               2:31:52 pm
+--------------------------------<PAY RATES>-----------------------------------+
¦                                                                              ¦
¦  You are allowed to enter as many Standard Pay Rates as you wish into the    ¦
¦  system:                                                                     ¦
¦                                                                              ¦
¦     These rates are stored in the PRRATES.DBF, to make changes to this       ¦
¦     file run:                                                                ¦
¦                  " M> to MODIFY Pay Rate File "                              ¦
¦                                                                              ¦
¦  You can also enter two Shift Differential Rates into the system. Either     ¦
¦   as a Flat rate or a Percentage. The flat rate will be added to the         ¦
¦   Employee's Standard rate of pay after Overtime factors are calculated,     ¦
¦   the percentage will be calculated on gross pay rate.                       ¦
¦                                                                              ¦
¦   D>   Shift Differential #1: 0.000:     Is this a (C)ompounded flat rate    ¦
¦                                                    or a (F)lat rate          ¦
¦   E>   Shift Differential #2: 0.000:              or a (P)ercentage          ¦
¦                                                                              ¦
¦   Leave all amounts blank to not use this option. To update these rates,     ¦
¦   run 'RE-INSTALL Pay Rates' option on the JOB COSTING MENU.                 ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
STANDARD PAY RATES
You are allowed to enter as many Standard Pay Rates as you wish into the system; just follow the instructions as shown above.  These rates will be used when an employee works a job at a different rate than his normal pay rate. For example, if an employee normally works as a truck driver but has to take over for the crane operator for his lunch hour, and the truck driver will receive the crane operator's rate for that time, you will use that selected rate for that period of time.

SHIFT DIFFERENTIAL
You can also enter two Shift Differential Rates into the system, either as a Flat rate or a Percentage. The flat rate will be added to the Employee's Standard rate of pay after Overtime factors are calculated, the percentage will be calculated on gross pay rate. These rates will be given to employees in addition to their normal rate when invoked on the Job Entry screen. The following is a example of the Flat rate calculation:

e.g.:
        Employee normal rate:       $10.00  per hour
        Overtime bonus @ 50%          5.00
                                    ------
                                    $15.00
        Shift differential @ 50c       .50
                                    ------
                                    $15.50  per hour
                                    ------ 
SKILL RATE
Employees are allowed to be given an additional bonus for special skills.  For example, an employee may be entitled to a $0.50 per hour skill rate if they have a First Aid ticket.  To enter this rate to the system go to the employee's database and enter the skill rate under the second screen of the Employee Information. The skill rate effectively increases the employee's rate of pay, and all overtime bonuses are calculated on their regular rate plus the skill rate.

e.g.:
         Regular rate          $10.00 per hour
         Skill rate               .50
                               ------
                                10.50
         Overtime bonus          5.25
                               ------ 
                               $15.75 per hour
                               ------ 
 

EXIT:

Once you have entered the Rates the computer will return to the Job Costing Menu or the ENTER Job Hours screen.

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