PAYTIME 2:13:38 pm +-----------------------------<PAY PERIOD DATES>-------------------------------+ ¦ Enter the COMPANY No : : Pay Period:1: ¦ ¦ ¦ ¦ You are doing the PAYROLL for: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦------------------------------------------------------------------------------¦ ¦ Enter the FIRST DAY of the PAY PERIOD (Mo/Dy/Yr): / / ¦ ¦ ¦ ¦ Enter the LAST DAY of the PAY PERIOD (Mo/Dy/Yr): / / ¦ ¦ ¦ ¦ Enter the DAY the CHEQUES will be ISSUED (Mo/Dy/Yr): / / ¦ ¦ ¦ ¦------------------------------------------------------------------------------¦ ¦ Mark with 'x' the DEDUCTIONS you wish to make for this pay period. ¦ ¦ or blank those you do not wish to deduct: ¦ ¦ ¦ ¦ Union Dues : : Std Medical : : Opn Medical : : ¦ ¦ Dental Plan : : Option #1 : : Option #2 : : ¦ ¦ ¦ +------------------------------------------------------------------------------+ Press ENTER to go to menu, or enter COMPANY NO. |
If the Company is not on file the following message will appear:
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Press <N> if this is an incorrect Employer.
(See the EMPLOYER section on how to add a new employer).
If the Company is found on file, the data and the following message
appears:
(Company name)
Is this the COMPANY you wish to work on (Y/N) |
Press <Y> if this is the Employer you wish to work on.
If a series of dates appear on the screen, these are the dates you used in the previous run.
Enter a valid pay period (1,2,S or M).
Enter the pay period dates.
If a date is invalid a message will appear at the top of the screen:
Invalid date. press (SPACE) |
If the cursor goes back to the beginning of any date you have entered, you have made one of the following errors.
Check that the Year is in the current yearly range.
Check that the Pay Period is not longer than the period selected.
Check that the Cheque Date is in the current year.
Select the deductions you wish to make for this pay period by placing an <X> in the corresponding box. The x's that already appear were the deductions you selected the last time you ran the payroll. If you wish to deduct both Hourly and Monthly Union dues enter <M> in the Union Dues field.
When you have entered all the data the following message will appear
at the bottom of the screen:
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Press <P> proceeds to the next screen.
PAYTIME 5:00:00 pm +--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+ ¦Employee No :BC :Bee Cee ¦ ¦Department:: :PRESS '*' if EMPLOYEE incorrect ¦ ¦ PRESS '^' to automatically calculate hours ¦ ¦ or '+' to automatically calculate pay slip ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ |
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This feature will allow you to look up an employee's number if you cannot remember it. It only shows the employees of the company you are working with.
Enter the Employee Identification.
If the employee is not found on file the following message appears:
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Press <N> to correct and re-enter the Employee I.D.
Press <Y> if this is a NEW EMPLOYEE.
If this is a new employee, the screen will then prompt you for this employee's information.
After you have entered this information the computer will return you to the "ENTRY OF DAILY HOURS" screen.
If this is not the correct employee, enter a <*> in the Department and the computer will return to the employee field.
If you wish to have the computer automatically calculate the employee's hours, enter <^> in the Department and the computer will do the calculation.
You cannot use this method if you wish to change the department number.
If you wish to have the computer automatically calculate the employee's hours and the Pay Slip, enter <+> in the Department and the computer will do all the calculations. You cannot use this method if you wish to change the department number.
In all other cases the "Entry of Daily Hours" or "Entry of Weekly Hours" screen will appear.
PAYTIME 5:00:00 pm ---------------------------<ENTRY OF DAILY HOURS>------------------------------ Employee No : : +---1st Week---+---2nd Week---+---3rd Week---+ | RT OT DT | RT OT DT | RT OT DT | +----+----+----+----+----+----+----+----+----+ SUN | 0.0| 0.0| 0.0| 0.0| 0.0| 0.0| | | | RT Hours: 80.0 | | | | | | | | | | MON | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0| | | | | | | | | | | | | | TUE | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0| | | | OT Hours: 0.0 | | | | | | | | | | WED | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0| | | | | | | | | | | | | | THU | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0| | | | DT Hours: 0.0 | | | | | | | | | | FRI | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0| | | | | | | | | | | | | | SAT | 0.0| 0.0| 0.0| 0.0| 0.0| 0.0| | | | TOTAL...: 80.0 +----+----+----+----+----+----+----+----+----+ |40.0| 0.0| 0.0|40.0| 0.0| 0.0| 0.0| 0.0| 0.0| +--------------+--------------+--------------+ ------------------------------------------------------------------------------- (P)roceed to next employee, (C)orrect, (O)ther pay, (B)reak or (E)nd: |
Hours must be entered as follows:
10 1/2 hrs as 10.5
7 1/4 hrs as 7.3
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Press <O> to enter other pay: Statutory Holidays, Holidays (Vacation) or Sick Pay.
NOTE: If you wish to take a coffee break at anytime, press <B> when the above message appears. The computer will close all files and return to the system prompt. You can then shut off the computer. When you return and start up the system again, the system will take you to the point where you left off. It is important to make sure you are at the system prompt before shutting off your computer, to make sure the Paytime files are closed.
When you have entered all the Hours for all the Employees for the PAY
PERIOD, press <E> to end entries and to go to the PAY
SLIP entry screen..
PAYTIME 5:00:00 pm ---------------------------<ENTRY OF DAILY HOURS>------------------------------ Employee No : : +---1st Week---+---2nd Week---+---3rd Week---+ | RT OT DT | RT OT DT | RT OT DT | +----+----+----|----+----+----|----+----+----+ SUN | 0+--------------------------------------+ | RT Hours: 80.0 | | | STAT | SICK | HOLIDAY | | | MON | 8| |HOL Hrs|PAY Hrs| Days | | | | | +-------+-------+---------+ | | TUE | 8| Week 1| : 8.0:| : 0.0:| :0: | | | OT Hours: 0.0 | | | | | | | | WED | 8| Week 2| : 0.0:| : 0.0:| :0: | | | | | | | | | | | THU | 8| Week 3| | | | | | DT Hours: 0.0 | | +-------+-------+---------+ | | FRI | 8| Totals| 8.0 | 0.0 | 0.0 | | | | | | | | | | | SAT | 0+--------------------------------------+ | TOTAL...: 88.0 +----+----+----|----+----+----|----+----+----+ |40.0| 0.0| 0.0|40.0| 0.0| 0.0| 0.0| 0.0| 0.0| +--------------+--------------+--------------+ -------------------------------------------------------------------------------- (P)roceed to next employee, (C)orrect other pay, (B)reak or (E)nd: : |
If you press <P> the computer will return to the "Entry of Daily Hours" screen
PAYTIME 4:47:38 pm +--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+ ¦Employee No :BC :Bee Cee ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +----Weekly-Hours--------Days-------TOTAL---+ ¦ ¦ ¦ RT OT DT | WKG HOL | HOURS ¦ ¦ ¦ ¦------+------+------+----------+-----------¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦Week 1 first day 02/16/97¦ :40.0: : 0.0: : 0.0: 5 | ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦Week 2 last day 03/01/97¦ :40.0: : 0.0: : 0.0: 5 | ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ ¦------+------+------+----------+-----------¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ +-------------------------------------------+ ¦ ¦ ¦ ¦ Record: 2¦ +------------------------------------------------------------------------------+ Enter Vacation Pay, Statutory Holiday Pay and Sick Pay on next screen |
The instructions are the same as under the Daily Hours Entry, except entering the Weekly Total of the Hours.
Be sure to enter the hours in the correct weeks because the computer uses these hours to determine the eligible Insurable Weeks for E.I. deductions.
When you have entered all of the hours for the employee the following
message will appear on the bottom of the screen:
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Press <O> to enter other pay: Statutory Holidays, Holidays (Vacation) or Sick Pay.
Take the appropriate action at this point to continue. Press <E> to end entries and to go to the PAY SLIP entry screen.
PAYTIME 4:53:41 pm +--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+ ¦Employee No :BC :Bee Cee ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +--------HRS-----Hrs-----Days-------TOTAL---+ ¦ ¦ ¦WkgHrs| STAT | SICK | HOLIDAYS | HOURS ¦ ¦ ¦ ¦------+------+------+----------+-----------¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦Week 1 first day 02/16/97¦ 40.0| : 0.0: : 0.0: :0:| 40.0 ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦Week 2 last day 03/01/97¦ 40.0| : 0.0: : 0.0: :0:| 40.0 ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ ¦ | | | | 0.0 ¦ ¦ ¦ ¦ | | | | ¦ ¦ ¦ ¦------+------+------+----------+-----------¦ ¦ ¦ ¦ 80.0 | | | | 80.0 ¦ ¦ ¦ +-------------------------------------------+ ¦ ¦ ¦ ¦ Record: 2¦ +------------------------------------------------------------------------------+ (P)roceed to next employee, (C)orrect other pay, (B)reak or (E)nd ( ) |
When you have entered all of the Hours for all the Employees for the PAY PERIOD, press <E> to end entries and to go to the PAY SLIP entry screen..
When you have completed entering all the hours, the following screen will appear:
Employee:BC : Dept: : Company:001: +---------------------------------<PAY SLIP>-----------------------------------+ ¦ Earnings Period :2: Pay Date: :¦ ¦ From :02/16/97: to :03/01/97: -------RT--------OT--------DT-----Total- ¦ ¦ Hours: 80.0 0.0 0.0 80.0 ¦ ¦------------------------------------------------------------------------------¦ ¦ EARNINGS: $ oooo.oo 0.00 0.00 oooo.oo ¦ ¦ (1): :: :¦ ¦ (2): :: :¦ ¦ (3): :: :¦ ¦ GROSS PAY ¦ ¦------------------------------------------------------------------------------¦ ¦ DEDUCTIONS: Income Tax $ ¦ ¦ C.P.P. ¦ ¦ E.I. ¦ ¦ (1): : : : (6): : : :¦ ¦ (2): : : : (7): : : :¦ ¦ (3): : : : (8): : : :¦ ¦ (4): : : : ¦ ¦ (5): : : : ¦ ¦ NET PAY ¦ ¦ E I Earnings: : E I Hours: : NAME:Bee Cee : ¦ +------------------------------------------------------------------------------+ KEY: (A)utomatic, (N)on calculate, or leave blank ( ) |
HP
Holiday Pay must have "HP" in the first two positions of the description field. If "HP" is keyed in without an amount, the Holiday Pay amount will be calculated by the computer and will include any Holiday Pay in the Current PAY PERIOD; if you use the last "EARNINGS" field for this. Care should be taken using this feature, because if the employee is going to take the time off, you should use the hourly entry method of calculating the pay. This will give the employee the correct deductions for Unemployment Insurance and Insurable Weeks. To do this make a separate run and enter zero hours on the hourly entry, then show the Holiday Pay under "EARNINGS".
NT
Non-taxable must have "NT" in the first two positions of the description field.
CO
Commission Income must have "Co" or "CO" in the two positions of the description field.
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PEN
The pension deduction will normally be made by the computer, but if not the Pension deduction must have "Pen" or "PEN" in the first three places of the description field.
UNI
The Union Dues deduction will normally be made by the computer, but if not the Union Dues deduction must have "Uni" or "UNI" in the first three positions of the description field.
QUE
The Quebec Provincial Tax must be looked up in your tables and entered when the description "Quebec Tax" appears.
XXX
Your deduction fields will use the first three digits of the field you defined under the EMPLOYER file.
When you have processed all of the employees, the computer will transfer you to the "PRINTING the PAYSLIPS" screen.
PAYTIME 6:03:45 pm +------------------------+ ¦ P A Y A D V A N C E S ¦ +------------------------+ +------------------------------------------------------------------------------+ ¦ ¦ ¦ Enter the COMPANY No :001: ¦ ¦ ¦ ¦ You are doing the PAYROLL for: ¦ ¦ ¦ ¦ :Good Profit Company : ¦ ¦ ¦ ¦ Enter Date of Advance :03/21/97: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------------------------------------------------------------------------------+ (A)ll eligible Employees by group or (S)ingle Employees ( ) |
If the computer does not find the Company a message will appear:
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and the computer will return you to the Company entry.
If the Company is correct, the computer will ask you for the date of the Advance. Enter the date and proceed with your choices as specified below.
Press <A> to select all the Employees eligible for advances.
The only Employees that eligible for advances under this option are Monthly Employees (see EMPLOYEE file instructions).
Press <S> to enter the Employee ID of a single Employee.
The computer will prompt for the amount of the Advance.
All Employees are eligible for an Advance under this option.
When you have made your selection and answered all questions the computer will transfer you to the "PRINTING the PAYSLIPS" screen.