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PayTime tm   Enter pay period HOURS

The first piece of information you need to enter is the length and dates of the Pay Period:
PAYTIME                                                               2:13:38 pm
+-----------------------------<PAY PERIOD DATES>-------------------------------+
¦  Enter the COMPANY No :   :                      Pay Period:1:               ¦
¦                                                                              ¦
¦  You are doing the PAYROLL for:                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦  Enter the FIRST DAY of the PAY PERIOD    (Mo/Dy/Yr):  /  /                  ¦
¦                                                                              ¦
¦  Enter the LAST DAY of the PAY PERIOD     (Mo/Dy/Yr):  /  /                  ¦
¦                                                                              ¦
¦  Enter the DAY the CHEQUES will be ISSUED (Mo/Dy/Yr):  /  /                  ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦  Mark with 'x' the DEDUCTIONS you wish to make for this pay period.          ¦
¦  or blank those you do not wish to deduct:                                   ¦
¦                                                                              ¦
¦          Union Dues  : :    Std Medical : :     Opn Medical : :              ¦
¦          Dental Plan : :    Option #1   : :     Option #2   : :              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+
                Press ENTER to go to menu, or enter COMPANY NO.

ACCESS:

Press <E> on the Master Menu and <H> on the Entry menu.

OPERATION:

Enter the Employer Identification.

If the Company is not on file the following message will appear:
 
 

COMPANY NOT FOUND! Is this a NEW EMPLOYER (Y/N) : :

Press <Y> to add a New Employer.

Press <N> if this is an incorrect Employer.

(See the EMPLOYER section on how to add a new employer).

If the Company is found on file, the data and the following message appears:
 

(Company name)

Is this the COMPANY you wish to work on (Y/N) 


Press <N> to correct the Employer code.

Press <Y> if this is the Employer you wish to work on.

If a series of dates appear on the screen, these are the dates you used in the previous run.

Enter a valid pay period (1,2,S or M).

Enter the pay period dates.

If a date is invalid a message will appear at the top of the screen:
 

Invalid date. press (SPACE)

Correct date by pressing the space bar and re-enter the date.

If the cursor goes back to the beginning of any date you have entered, you have made one of the following errors.

Check that the Year is in the current yearly range.

Check that the Pay Period is not longer than the period selected.

Check that the Cheque Date is in the current year.

Select the deductions you wish to make for this pay period by placing an <X> in the corresponding box. The x's that already appear were the deductions you selected the last time you ran the payroll. If you wish to deduct both Hourly and Monthly Union dues enter <M> in the Union Dues field.

When you have entered all the data the following message will appear at the bottom of the screen:
 

(P)roceed  or  (C)orrect : :

Press <C> to correct the data (goes back to the FIRST DAY in the pay period)

Press <P> proceeds to the next screen.

EXIT:

Leave Employer code BLANK to return to Master Menu.

2nd SCREEN

This will either be the "ENTER of DAILY HOURS" or "ENTRY of WEEKLY HOURS" screen.
 
PAYTIME                                                               5:00:00 pm
+--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+
¦Employee No   :BC       :Bee   Cee                                            ¦
¦Department:: :PRESS '*' if EMPLOYEE incorrect                                 ¦
¦              PRESS '^' to automatically calculate hours                      ¦
¦                 or '+' to automatically calculate pay slip                   ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

ACCESS:

From the previous screen.

OPERATION:

The following message will appear on the bottom of the screen:
 
Enter '?' in 1st position of Employee No to see employees

This feature will allow you to look up an employee's number if you cannot remember it. It only shows the employees of the company you are working with.

Enter the Employee Identification.

If the employee is not found on file the following message appears:
 

EMPLOYEE NOT FOUND! Is this a NEW EMPLOYEE (Y/N): :

Press <N> to correct and re-enter the Employee I.D.

Press <Y> if this is a NEW EMPLOYEE.

If this is a new employee, the screen will then prompt you for this employee's information.

After you have entered this information the computer will return you to the "ENTRY OF DAILY HOURS" screen.

If this is not the correct employee, enter a <*> in the Department and the computer will return to the employee field.

If you wish to have the computer automatically calculate the employee's hours, enter <^> in the Department and the computer will do the calculation.

You cannot use this method if you wish to change the department number.

If you wish to have the computer automatically calculate the employee's hours and the Pay Slip, enter <+> in the Department and the computer will do all the calculations. You cannot use this method if you wish to change the department number.

EXIT:

Enter a BLANK Employee Identification to end entries.

In all other cases the "Entry of Daily Hours" or "Entry of Weekly Hours" screen will appear.


3rd SCREEN (Daily)

PAYTIME                                                              5:00:00 pm
---------------------------<ENTRY OF DAILY HOURS>------------------------------
 Employee No  :          :                
      +---1st Week---+---2nd Week---+---3rd Week---+
      | RT   OT   DT | RT   OT   DT | RT   OT   DT |
      +----+----+----+----+----+----+----+----+----+
  SUN | 0.0| 0.0| 0.0| 0.0| 0.0| 0.0|    |    |    |     RT Hours: 80.0
      |    |    |    |    |    |    |    |    |    |
  MON | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0|    |    |    |
      |    |    |    |    |    |    |    |    |    |
  TUE | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0|    |    |    |     OT Hours:  0.0
      |    |    |    |    |    |    |    |    |    |
  WED | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0|    |    |    |
      |    |    |    |    |    |    |    |    |    |
  THU | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0|    |    |    |     DT Hours:  0.0
      |    |    |    |    |    |    |    |    |    |
  FRI | 8.0| 0.0| 0.0| 8.0| 0.0| 0.0|    |    |    |
      |    |    |    |    |    |    |    |    |    |
  SAT | 0.0| 0.0| 0.0| 0.0| 0.0| 0.0|    |    |    |     TOTAL...: 80.0
      +----+----+----+----+----+----+----+----+----+
      |40.0| 0.0| 0.0|40.0| 0.0| 0.0| 0.0| 0.0| 0.0|
      +--------------+--------------+--------------+
-------------------------------------------------------------------------------
     (P)roceed to next employee, (C)orrect, (O)ther pay, (B)reak or (E)nd:

ACCESS:

From the previous screen.

OPERATION:

The computer will place the cursor at the 'RT' hours of the first day of the PAY PERIOD. Enter the 'RT' (regular time) hours for this day and then press <ENTER>. The computer will then move to the 'OT' (Overtime) hours. Enter any 'OT' hours you have for that day and press <ENTER>, or if you have no 'OT' hours, simply press <ENTER>. The computer will then move to the 'DT' (Double time) hours; enter any 'DT' hours you have for that day and press <ENTER>; if you have no 'DT' hours, just press <ENTER>.

Hours must be entered as follows:

When you have entered all the hours for the employee the following message will appear on the bottom of the screen:
 
 (P)roceed to next employee, (C)orrect,/ (O)ther pay, (B)reak or (E)nd : :

Take the appropriate action at this point to continue.

Press <O> to enter other pay:  Statutory Holidays, Holidays (Vacation) or Sick Pay.

NOTE: If you wish to take a coffee break at anytime, press <B> when the above message appears. The computer will close all files and return to the system prompt. You can then shut off the computer. When you return and start up the system again, the system will take you to the point where you left off. It is important to make sure you are at the system prompt before shutting off your computer, to make sure the Paytime files are closed.

When you have entered all the Hours for all the Employees for the PAY PERIOD, press <E> to end entries and to go to the PAY SLIP entry screen..


4th SCREEN (Daily)

If you pressed <O> the following screen will appear:
 
PAYTIME                                                              5:00:00 pm
---------------------------<ENTRY OF DAILY HOURS>------------------------------
 Employee No  :          :                
      +---1st Week---+---2nd Week---+---3rd Week---+
      | RT   OT   DT | RT   OT   DT | RT   OT   DT |
      +----+----+----|----+----+----|----+----+----+
  SUN | 0+--------------------------------------+  |     RT Hours: 80.0
      |  |       | STAT  | SICK  | HOLIDAY |    |  |
  MON | 8|       |HOL Hrs|PAY Hrs|   Days  |    |  |
      |  |       +-------+-------+---------+    |  |
  TUE | 8| Week 1| : 8.0:| : 0.0:|    :0:  |    |  |     OT Hours:  0.0
      |  |       |       |       |         |    |  |
  WED | 8| Week 2| : 0.0:| : 0.0:|    :0:  |    |  |
      |  |       |       |       |         |    |  |
  THU | 8| Week 3|       |       |         |    |  |     DT Hours:  0.0
      |  |       +-------+-------+---------+    |  |
  FRI | 8| Totals|   8.0 |   0.0 |   0.0   |    |  |
      |  |       |       |       |         |    |  |
  SAT | 0+--------------------------------------+  |     TOTAL...: 88.0
      +----+----+----|----+----+----|----+----+----+
      |40.0| 0.0| 0.0|40.0| 0.0| 0.0| 0.0| 0.0| 0.0|
      +--------------+--------------+--------------+
--------------------------------------------------------------------------------
       (P)roceed to next employee, (C)orrect other pay, (B)reak or (E)nd: :

ACCESS:

From the Entry of Daily Hours screen.

OPERATION:

This screen will allow you to enter the Hours for the following types of pay:

STATUTORY HOLIDAYS

Enter the hours being allocated for Statutory Holidays in the appropriate week. These hours will be added to the regular hours, but will be indicated on the pay slip. These hours will be accumulated in the Employee's Year to Date Information.

SICK PAY

Enter the hours of the Employee's paid sick leave. These hours will be added to the regular hours, but will be indicated on the payslip. These hours will be accumulated in the Employee's Year to Date Information.

HOLIDAY PAY

Enter the number of days of paid holidays (vacation) in the appropriate week. These hours will be added to the regular hours, but will be indicated on the payslip. Pay calculated for Holiday Pay will be deducted from the Employee's Holiday Pay Bank.

AVERAGE DAILY HOURS

If no regular hours were entered for this employee you will be prompted to enter the average daily hours.

If you press <P> the computer will return to the "Entry of Daily Hours" screen


3rd SCREEN (Weekly)

If you are using the Weekly Method of entering hours the following screen will appear:
 
PAYTIME                                                               4:47:38 pm
+--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+
¦Employee No   :BC       :Bee   Cee                                            ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                         +----Weekly-Hours--------Days-------TOTAL---+        ¦
¦                         ¦  RT     OT     DT  | WKG  HOL |   HOURS   ¦        ¦
¦                         ¦------+------+------+----------+-----------¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦Week 1 first day 02/16/97¦ :40.0: : 0.0: : 0.0:  5       |           ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦Week 2 last day  03/01/97¦ :40.0: : 0.0: : 0.0:  5       |           ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         ¦------+------+------+----------+-----------¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         +-------------------------------------------+        ¦
¦                                                                              ¦
¦                                                                  Record:    2¦
+------------------------------------------------------------------------------+

     Enter Vacation Pay, Statutory Holiday Pay and Sick Pay on next screen

ACCESS:

From the 2nd screen.

OPERATION:

Enter Vacation Pay, Statutory Holiday Pay and Sick Pay on next screen.

The instructions are the same as under the Daily Hours Entry, except entering the Weekly Total of the Hours.

Be sure to enter the hours in the correct weeks because the computer uses these hours to determine the eligible Insurable Weeks for E.I. deductions.

When you have entered all of the hours for the employee the following message will appear on the bottom of the screen:
 

(P)roceed to next employee, (C)orrect, (O)ther pay, (B)reak or (E)nd : :

Press <O> to enter other pay:  Statutory Holidays, Holidays (Vacation) or Sick Pay.

Take the appropriate action at this point to continue. Press <E> to end entries and to go to the PAY SLIP entry screen.


4th SCREEN (Weekly)

If you pressed <O> the following screen will appear:
 
PAYTIME                                                               4:53:41 pm
+--------------------------<ENTRY OF WEEKLY HOURS>-----------------------------+
¦Employee No   :BC       :Bee   Cee                                            ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                         +--------HRS-----Hrs-----Days-------TOTAL---+        ¦
¦                         ¦WkgHrs| STAT | SICK | HOLIDAYS |   HOURS   ¦        ¦
¦                         ¦------+------+------+----------+-----------¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦Week 1 first day 02/16/97¦  40.0| : 0.0: : 0.0:       :0:|    40.0   ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦Week 2 last day  03/01/97¦  40.0| : 0.0: : 0.0:       :0:|    40.0   ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         ¦      |      |      |          |     0.0   ¦        ¦
¦                         ¦      |      |      |          |           ¦        ¦
¦                         ¦------+------+------+----------+-----------¦        ¦
¦                         ¦ 80.0 |      |      |          |    80.0   ¦        ¦
¦                         +-------------------------------------------+        ¦
¦                                                                              ¦
¦                                                                  Record:    2¦
+------------------------------------------------------------------------------+

      (P)roceed to next employee, (C)orrect other pay, (B)reak or (E)nd ( )

ACCESS:

From the previous screen.

OPERATION:

See the Entry of Daily Hours (4th Screen) above for an explanation of these fields.

When you have entered all of the Hours for all the Employees for the PAY PERIOD, press <E> to end entries and to go to the PAY SLIP entry screen..

When you have completed entering all the hours, the following screen will appear:


5th SCREEN

Employee:BC       : Dept: :                                        Company:001:
+---------------------------------<PAY SLIP>-----------------------------------+
¦ Earnings Period :2:                                        Pay Date:        :¦
¦ From :02/16/97: to :03/01/97:       -------RT--------OT--------DT-----Total- ¦
¦                               Hours:     80.0       0.0       0.0      80.0  ¦
¦------------------------------------------------------------------------------¦
¦ EARNINGS:                          $   oooo.oo      0.00      0.00   oooo.oo ¦
¦                                          (1):                    ::         :¦
¦                                          (2):                    ::         :¦
¦                                          (3):                    ::         :¦
¦                                                       GROSS PAY              ¦
¦------------------------------------------------------------------------------¦
¦ DEDUCTIONS:                                 Income Tax           $           ¦
¦                                             C.P.P.                           ¦
¦                                             E.I.                             ¦
¦ (1):              :       :         :   (6):              :       :         :¦
¦ (2):              :       :         :   (7):              :       :         :¦
¦ (3):              :       :         :   (8):              :       :         :¦
¦ (4):              :       :         :                                        ¦
¦ (5):              :       :         :                                        ¦
¦                                                       NET PAY                ¦
¦ E I Earnings:         : E I Hours:      :    NAME:Bee   Cee            :     ¦
+------------------------------------------------------------------------------+
              KEY: (A)utomatic, (N)on calculate, or leave blank ( )

ACCESS:

From the "Entry of Daily Hours" or "Entry of Weekly Hours" screen.

REGULAR TIME

If the computer has an hourly rate of pay for the employee, the amount of pay will automatically be calculated; otherwise the computer will calculate half the monthly rate of pay for the employee regardless the hours worked in the PAY PERIOD. To override this automatic calculation such as in an employee being sick or a monthly employee taking holidays, you can either enter a negative pay adjustment in the OTHER INCOME area on the pay slip or use the CORRECTION feature.

OVERTIME

For the hourly employee, overtime is calculated by the computer at regular pay time 1.5. For the monthly employee, overtime is calculated at regular hourly pay time 1.5 (the computer determines the hourly pay for a monthly employee, based on the normal yearly hours worked by that employee).

DOUBLE TIME

Double time is calculated at regular pay times 2.

EI PERIOD

The Employment Insurance Period is automatically calculated by the computer. The computer keeps track of the employment weeks on a calendar week basis. This way the computer makes sure that all eligible earnings are insured for the employee. See the EMPLOYEE Information section or CORRECTION section of this manual if an adjustment is needed on the first pay period.

KEY

Entering <A> in this field allows the computer to automatically calculate the pay and deductions without asking for additional information for the employee being processed.

EARNINGS (1), (2) and (3)

These fields are for extra types of pay such as Commissions, Bonuses, Holiday Pay or Non-Taxable amounts.

HP

Holiday Pay must have "HP" in the first two positions of the description field. If "HP" is keyed in without an amount, the Holiday Pay amount will be calculated by the computer and will include any Holiday Pay in the Current PAY PERIOD; if you use the last "EARNINGS" field for this. Care should be taken using this feature, because if the employee is going to take the time off, you should use the hourly entry method of calculating the pay. This will give the employee the correct deductions for Unemployment Insurance and Insurable Weeks. To do this make a separate run and enter zero hours on the hourly entry, then show the Holiday Pay under "EARNINGS".

NT

Non-taxable must have "NT" in the first two positions of the description field.

CO

Commission Income must have "Co" or "CO" in the two positions of the description field.

INCOME TAX

The Income Tax deduction is automatically calculated by the computer, but if you wish to override this feature see under KEY above. If the following message appears on the bottom of the screen:
 
NO PROVINCE STATED IN EMPLOYEE RECORD

The computer will calculate the tax at the highest Provincial Rate. To correct this, use the KEY feature and the Tax Tables for this time and correct the amount deducted. Note the Employee I.D. and when you are able, correct the EMPLOYEE file.

CPP/QPP

The Canada Pension Plan or Quebec Pension Plan deduction is automatically calculated by the computer.

UI

The Unemployment Insurance deduction is automatically calculated by the computer. See EMPLOYEE FILE section or CORRECTIONS section of this manual if an adjustment is needed on the first pay period.

DEDUCTIONS (1), (2), (3), (4), (5), (6), (7) and (8)

These fields are for extra types of deductions such as Pension, Union Dues, or Your Defined Deductions.

PEN

The pension deduction will normally be made by the computer, but if not the Pension deduction must have "Pen" or "PEN" in the first three places of the description field.

UNI

The Union Dues deduction will normally be made by the computer, but if not the Union Dues deduction must have "Uni" or "UNI" in the first three positions of the description field.

QUE

The Quebec Provincial Tax must be looked up in your tables and entered when the description "Quebec Tax" appears.

XXX

Your deduction fields will use the first three digits of the field you defined under the EMPLOYER file.

When you have processed all of the employees, the computer will transfer you to the "PRINTING the PAYSLIPS" screen.

PAY ADVANCES

PAYTIME                                                               6:03:45 pm
                           +------------------------+
                           ¦ P A Y  A D V A N C E S ¦
                           +------------------------+

+------------------------------------------------------------------------------+
¦                                                                              ¦
¦  Enter the COMPANY No :001:                                                  ¦
¦                                                                              ¦
¦  You are doing the PAYROLL for:                                              ¦
¦                                                                              ¦
¦                        :Good Profit Company           :                      ¦
¦                                                                              ¦
¦  Enter Date of Advance :03/21/97:                                            ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

          (A)ll eligible Employees by group  or  (S)ingle Employees ( )

ACCESS:

Press <E> on the Master Menu and <A> on the Entry menu.

OPERATION:

Enter the Company Number or leave BLANK to return to the menu.

If the computer does not find the Company a message will appear:
 

COMPANY NOT FOUND!

and the computer will return you to the Company entry.

If the Company is correct, the computer will ask you for the date of the Advance. Enter the date and proceed with your choices as specified below.

Press <A> to select all the Employees eligible for advances.

The only Employees that eligible for advances under this option are Monthly Employees (see EMPLOYEE file instructions).

Press <S> to enter the Employee ID of a single Employee.

The computer will prompt for the amount of the Advance.

All Employees are eligible for an Advance under this option.

When you have made your selection and answered all questions the computer will transfer you to the "PRINTING the PAYSLIPS" screen.

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