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Paytime tm                 EMPLOYER FILE


The Employer information is kept in the PREMPR.DBF file.
PAYTIME                                                               1:34:14 pm


+------------------------------<EMPLOYER FILE>---------------------------------+
¦                                                                              ¦
¦    Employer Identification :001:       Employer's Normal PAY PERIOD :2:      ¦
¦                                                                              ¦
¦                       NAME :Good Profit Company           :                  ¦
¦                                                                              ¦
¦           ADDRESS:- Street :Box 56119, Valley Centre :                       ¦
¦                                                                              ¦
¦                       City :Langley                  :                       ¦
¦                                                                              ¦
¦                   Province :B.C.                :                            ¦
¦                                                                              ¦
¦                Postal Code :V3A 8B3:                                         ¦
¦                                                                              ¦
¦                  Telephone :604-975-5678  :                                  ¦
¦                                                                              ¦
¦Registered Pension Plan No. :       :                                         ¦
¦                                                                              ¦
¦    Employer Remittance No. :12345678901:                                     ¦
+------------------------------------------------------------------------------+
                          (P)roceed  or  (C)orrect ( )

ACCESS:

Press <F> on the Entry and Correction Menu.

OPERATION:

Enter the Employer Identification. If the computer does not find the Company the following message will appear:
COMPANY NOT FOUND! Is this a NEW EMPLOYER (Y/N) : :
  When you have entered all the information on this screen the computer will ask you at the bottom of the screen:
(P)roceed  or  (C)orrect : :
 

EXIT:

Enter a Blank Employer and press <Enter> or <Esc> to return to the Master Menu.


EMPLOYER IDENTIFICATION

This can be any alphanumeric combination, but it is wise to use some simple system such as the Company initials or straight numbers. This system is a MULTI-COMPANY and MULTI-DEPARTMENT payroll system. The departments are entered at the DATA ENTRY level, so that employees can be moved from one department to another without any extensive changes to the files. If you need to assign employees to more than one Department in one pay period, you will need to use the JOB COSTING module.

EMPLOYER'S NORMAL PAY PERIOD

Acceptable pay periods are: If you enter any other period an ERROR message will appear at the bottom of the screen:

Pay period MUST be "1,"2","S",or "M"

Correct your entry with a valid response.
 

2nd SCREEN

PAYTIME                                                              10:12:07 am
+------------------------------<EMPLOYER FILE>---------------------------------+
¦  Enter the COMPANY No :001:                                                  ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦  Do you wish to suppress the 'Holiday Pay Bank'                              ¦
¦  printing on the Payslips or Pay Cheques (Y/N)  : :                          ¦
¦                                                                              ¦
¦  Auto calculate H.P. for all employees (Y/N)    : :                          ¦
¦                                                                              ¦
¦  If you have a different EMPLOYER premium than                               ¦
¦  the standard '1.4', enter the reduced premium  :1.4000:                     ¦
¦                                                                              ¦
¦  Do you wish to Generate a file to transfer the                              ¦
¦  Month End information to (Y/N)                 : :                          ¦
¦                                                                              ¦
¦  Do you wish to Enter the hours on a Weekly or                               ¦
¦  Daily basis (W/D)                              :W:                          ¦
¦                                                                              ¦
¦  Print Pay (S)lips, (C)heques or (L)aser (S/C/L):S:                          ¦
¦                                                                              ¦
¦  Enter your Remittance Reporting Period (W/S/M) :M:                          ¦
+------------------------------------------------------------------------------+

ACCESS:

From the previous screen.

OPERATION:

SUPPRESS HOLIDAY PAY BANK

This feature gives you the ability to suppress the printing of the Employee's Holiday Pay Bank on the
Pay Slip/Cheque.

GENERATE FILE

This feature allows you to save a dBASE file when you print the Month End Report. This file is
identical to the PRMONTH file and will be called PxxxxMON.DBF, where xxxx is the Year and
Month of the Month End Report. You can then use this file to write you own dBASE programs to
make custom reports or other files.

ENTRY OF HOURS

This feature allows you to enter the Employee's hours on a daily or weekly basis. The entry of the
weekly hours is a much faster entry method. If you are paying Employees on a Monthly basis you
must use the weekly entry method.

PAY SLIPS/CHEQUES

This feature allows you to print either pay slips, standard pay cheques or custom pay cheques (see
PAY SLIPS/CHEQUES section of this manual for more information).

REMITTANCE REPORTING PERIOD

Enter the Remittance Reporting Period for the source deductions remittance to the Government.

Enter <W> for weekly, <S> for semi-monthly or <M> for Monthly.
 

3rd SCREEN

PAYTIME                                                               5:49:34 pm
+------------------------------<EMPLOYER FILE>---------------------------------+
¦  Enter the COMPANY No :001:                                                  ¦
¦                                                                              ¦
¦------------------------------------------------------------------------------¦
¦                 Standard Medical Description :Medical       :                ¦
¦                                                                              ¦
¦                 Optional Medical Description :MSA           :                ¦
¦                                                                              ¦
¦                      Dental Plan Description :Dental        :                ¦
¦                                                                              ¦
¦            Optional Deduction #1 Description :Red Feather   :                ¦
¦                                                                              ¦
¦            Optional Deduction #2 Description :Xmas Club     :                ¦
¦                                                                              ¦
¦           Recurring Deduction #1 Description :Loan          :                ¦
¦                                                                              ¦
¦           Recurring Deduction #2 Description :LC            :                ¦
¦                                                                              ¦
¦         Remember when considering the Descriptions you choose, that          ¦
¦         PAYTIME only identifies them by the 1st THREE digits.                ¦
¦         e.g. Do not use 'United Way' because 'UNI' is used for 'Union'       ¦
+------------------------------------------------------------------------------+
                          (P)roceed  or  (C)orrect ( )

ACCESS:

From the previous screen.

STANDARD MEDICAL DESCRIPTION

Enter here the description for the Primary Medical Plan that you have,

e.g. 'B C Medical' or 'OHIP'. Only the 1st three digits of this field are used by PAYTIME to
identify the deductions in the reports, so be sure that the descriptions are clearly unique.

OPTIONAL MEDICAL DESCRIPTION

Enter here the description for the Secondary Medical Plan that you have, e.g. 'MSA'.

DENTAL PLAN DESCRIPTION

Enter here the description for the Dental Plan that you have; e.g. 'Dental Plan'.

OPTIONAL DEDUCTION #1 DESCRIPTION

Enter here the description for the Optional Deduction # 1 that you choose, e.g. 'Social Club'.

OPTIONAL DEDUCTION #2 DESCRIPTION

Enter here the description for the Optional Deduction # 2 that you choose, e.g. 'Xmas Fund'.

RECURRING DEDUCTION #1 DESCRIPTION

Enter here the description for the Recurring Deduction #1 that you have, e.g. 'CSBs'.

RECURRING DEDUCTION #2 DESCRIPTION

Enter here the description for the Recurring Deduction #2 that you have, e.g. 'Loan' or 'Charity'.

Remember when considering the Descriptions you choose, PAYTIME only identifies them by the
1st THREE digits; e.g. Do not use 'United Way' because 'UNI' is used for 'Union'.

When you press <P> the following screen will appear:

4th SCREEN

PAYTIME                                                              10:23:19 am
+------------------------------<EMPLOYER FILE>---------------------------------+
¦  Enter the COMPANY No :001:                                                  ¦
¦------------------------------------------------------------------------------¦
¦   If you wish to pass the Accounting Information to your Accounting System.  ¦
¦   Enter a G/L code in the following fields:                                  ¦
¦                                                                              ¦
¦   Payroll Bank Account     :110    :      Accrued Wages          :225    :   ¦
¦   Federal Tax Payable      :231    :      Quebec Tax Payable     :232    :   ¦
¦   Pension Payable          :235    :      Union Dues Payable     :236    :   ¦
¦   Other Deductions         :999    :                                         ¦
¦   Co portion CPP           :615    :      Co portion EI          :615    :   ¦
¦   Regular Pay Expense      :650    :      Overtime Pay Expense   :650OT  :   ¦
¦   Doubletime Pay Expense   :650OT  :      Commission Expense     :651    :   ¦
¦   Holiday Pay Expense      :650HP  :      Non Taxable Expense    :660    :   ¦
¦   Other Pay                :999    :      Advances               :225    :   ¦
¦                                                                              ¦
¦   Enter a G/L code for the following custom payable fields:                  ¦
¦   Standard Medical         :615MED :      Optional Medical       :615MED :   ¦
¦   Dental Plan              :615DEN :      Optional Deduction #1  :615-01 :   ¦
¦   Optional Deduction #2    :615-02 :      Recurring Deduction #1 :237    :   ¦
¦   Recurring Deduction #2   :238    :                                         ¦
+------------------------------------------------------------------------------+
                          (P)roceed  or  (C)orrect ( )

G/L CODES

Enter the relative G/L Codes for the appropriate accounts shown above. These codes will appear
on the Month End Report Journal Entry, or if you are using the Custom program to transfer the data
to your accounting system, the G/L codes will be assigned to the various G/L accounts (See the
Appendix for information on how to Transfer the information to your Accounting System).

When you press <P> the following message will appear on the bottom of the screen:

(N)ext employer  or  (E)nd entries: : 

Press <N> to Add or Edit the next Employer

EXIT

Press <E> to end the entries and return to the Master Menu.


PRINTING EMPLOYER INFORMATION

PAYTIME                                                              10:26:35 am
          +---------------------------------------------------------+
          ¦ P R I N T I N G  E M P L O Y E R  I N F O R M A T I O N ¦
          +---------------------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                                                                              ¦
¦                     LOAD printer with 8 1/2" x 11" paper                     ¦
¦                                                                              ¦
¦             Press 'A' for a listing of all EMPLOYERS on the File             ¦
¦                                                                              ¦
¦             Press 'C' for a listing of one COMPANY                           ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

               Enter your selection or (R)eturn to master menu ( )

ACCESS:

Press <P> on the Master Menu and <F> on the Report menu.

OPERATION:

The following will appear on the screen:

¦             ENTER Company No.  :   :                                         ¦ 

If the the Company is not found the following message will appear:

COMPANY NOT FOUND! Do you want to return to menu (Y/N) ( )

In this case make the appropriate corrections.

When a correct match occurs the following will appear:
 

PAYTIME                                                              10:33:26 am
          +---------------------------------------------------------+
          ¦ P R I N T I N G  E M P L O Y E R  I N F O R M A T I O N ¦
          +---------------------------------------------------------+
+------------------------------------------------------------------------------+
¦                                                                              ¦
¦                                                                              ¦
¦                     LOAD printer with 8 1/2" x 11" paper                     ¦
¦                                                                              ¦
¦             Press 'A' for a listing of all EMPLOYERS on the File             ¦
¦                                                                              ¦
¦             Press 'C' for a listing of one COMPANY                           ¦
¦                                                                              ¦
¦                                                                              ¦
¦             ENTER Company No.  :001:                                         ¦
¦                                                                              ¦
¦             The Good Profit Company                                          ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
¦                                                                              ¦
+------------------------------------------------------------------------------+

                     Is this the correct COMPANY (Y/N)?  ( )
  The computer will print the report and return to the Master Menu.

EXIT:

Press <R> to return to Master Menu.
 
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